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About the Role
Gibson Dunn is a leading global law firm. The Legal Executive Assistant will support a group of partners in New York, providing administrative support and practice coordination within the Legal Administrative Services Department.
Responsibilities
- Provide executive support as part of a team of Executive Assistants to a group of partners in our Litigation Practice Group.
- Collaborate closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
- Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, time entry and answering telephone calls.
- Manage client onboarding, billing and relationship management activities.
- Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Includes coordinating flights, hotel accommodations, car service, visas, dining reservations, etc.
- Provide back-up support to other Legal Assistants as needed.
- Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.
Requirements
- High proficiency in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
- Consistent attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
- Ability to work independently and with a team, and to delegate and manage resources effectively.
- Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
- High level of integrity and discretion in handling confidential information.
- Self-starter with demonstrated instances of taking initiative.
- Creative thinker who is resourceful and anticipatory of the needs of their assignments.
- Ability to be in the office at least 4 days a week, with flexibility and commitment to working overtime as required.
Skills
- Microsoft Office Suite
- Communication skills
- People skills
- Collaboration
- Independent work
- Teamwork
- Delegation
- Resource management
- Initiative
- Critical-thinking
- Independent judgment
- Decision-making
- Integrity
- Discretion
- Resourcefulness
- Anticipation
Location
- New York
Work Type
- Onsite (at least 4 days a week)
- Overtime as required
Experience Level
- 5+ years of relevant experience required
- Law firm experience is strongly preferred
- Experience in a professional services environment is preferred
Education Level
- Bachelor’s degree preferred
Salary/Compensations
- $100,000 to $135,000
Benefits
- Health care
- Retirement benefits
- Paid days off, including sick time, and vacation time
- Parental leave
- Basic life insurance
- Flexible Spending Accounts
- Discretionary, performance-based bonuses
About the Company
- Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
- Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
- The firm’s work is distinguished by a unique combination of precision and vision.
Equal Opportunity
- Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
- Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
- We strive to ensure an inclusive and accessible hiring experience.
- The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.