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About the Role

The Accounts Payable Manager is a key leader within KIPP NYC's Finance Team, responsible for overseeing the organization's accounts payable operations and ensuring the timely, accurate, and compliant processing of invoices, payments, employee reimbursements, and vendor transactions. This role partners closely with school leaders, Shared Services teams, and external vendors to strengthen financial operations, maintain strong internal controls, and continuously improve accounts payable processes across the organization.

Responsibilities

Lead the full-cycle accounts payable process, including invoice receipt, coding, approval workflows, payment processing, employee reimbursements, and vendor maintenance.
Ensure invoices, reimbursements, credit card transactions, and other financial obligations are processed accurately and in a timely manner.
Oversee weekly payment runs, including ACH, wire transfers, checks, and electronic payment methods.
Monitor accounts payable aging and proactively resolve outstanding vendor balances, payment discrepancies, and exceptions.
Maintain accurate vendor records, including W-9 documentation, tax information, and payment profiles.
Ensure timely resolution of payment inquiries while maintaining excellent customer service.
Develop cross-training plans that strengthen operational continuity and build team capacity.
Foster a collaborative, customer-service-oriented culture focused on accuracy, responsiveness, and continuous improvement.
Ensure compliance with Generally Accepted Accounting Principles (GAAP), organizational policies, grant requirements, charter school regulations, and internal financial controls.
Maintain and strengthen controls related to purchasing, approvals, vendor management, and payment processing.
Support internal and external financial audits by preparing documentation, reconciliations, and audit schedules.
Coordinate annual 1099 reporting and other required tax compliance activities.
Evaluate and improve accounts payable processes to increase efficiency, accuracy, and service quality.
Maintain policies, procedures, and documentation that support consistent financial operations.
Partner with Finance and Shared Services teams to improve purchasing, payment, and procurement workflows.
Support financial system implementations, upgrades, testing, and ongoing optimization.
Serve as the primary point of contact for vendor payment inquiries and escalations.
Build and maintain strong relationships with vendors, school leaders, and Shared Services teams.
Partner with departments across the organization to resolve invoice, purchasing, and payment issues.
Deliver responsive, solutions-oriented customer service while ensuring compliance with organizational policies and financial controls.
Prepare accounts payable reports, dashboards, and operational metrics for Finance leadership.
Monitor key performance indicators, including invoice processing times, payment accuracy, aging reports, and vendor performance.
Support month-end and year-end close activities, including accruals, reconciliations, and financial reporting.
Assist with cash flow planning by providing payment forecasts and spending trend analysis.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
Minimum of five years of progressive accounts payable or accounting experience.
Strong knowledge of accounts payable operations, accounting principles, internal controls, and financial best practices.
Experience with ERP systems, electronic invoice processing, and financial workflow management.
Advanced proficiency in Microsoft Excel, Google Workspace, and financial reporting tools.
Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to manage multiple priorities while maintaining high levels of accuracy in a fast-paced environment.
Experience in nonprofit, education, charter school, or public-sector finance preferred.
Knowledge of grant-funded accounting and 1099 reporting requirements preferred.
Experience leading process improvement initiatives, systems implementations, or operational change efforts preferred.

Skills

Accounts Payable Operations
Invoice Processing
Payment Processing
Vendor Maintenance
ACH
Wire Transfers
Electronic Payments
Accounts Payable Aging
Vendor Records Management
W-9 Documentation
Tax Information
Payment Inquiries
Customer Service
Team Leadership
Cross-training
Operational Continuity
Team Capacity Building
GAAP Compliance
Organizational Policies
Grant Requirements
Charter School Regulations
Internal Financial Controls
Purchasing Controls
Approval Workflows
Vendor Management
Payment Processing Controls
Financial Audit Support
1099 Reporting
Tax Compliance
Process Improvement
Systems Management
ERP Systems
Electronic Invoice Processing
Financial Workflow Management
Microsoft Excel
Google Workspace
Financial Reporting Tools
Analytical Skills
Organizational Skills
Problem-Solving Skills
Attention to Detail
Written Communication
Verbal Communication
Interpersonal Communication
Priority Management
Accuracy
Fast-Paced Environment Management
Nonprofit Finance
Education Finance
Charter School Finance
Public-Sector Finance
Grant-Funded Accounting
Process Improvement Leadership
Systems Implementation Leadership
Operational Change Leadership

Location

New York City
Bronx
Brooklyn
Manhattan

Work Type

Full-time
Hybrid

Experience Level

Minimum of five years of progressive accounts payable or accounting experience

Education Level

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Salary/Compensations

$80,340 - $100,940 per year

Benefits

Medical
Dental
Vision
403(b) retirement plan with a 50% match after 6 months
Generous Time-Off aligned with the school calendar
Up to 12 weeks of 100% parental leave
Bright Horizon Back-up Child and Elder care
Employer-paid Life Insurance
Short-term disability
Long-term disability
8 Weeks paid Sabbatical after 10 years
Annual professional development funds
Tuition reimbursement

About the Company

Founded in 1995, KIPP NYC Public Schools is a non-profit network of 18 free, public charter schools located in the Bronx, Brooklyn, and Manhattan.
We partner with families and communities to create joyful, academically excellent schools where every child grows up free to create the future they want for themselves and their communities.
From our first middle school, KIPP Academy in the Bronx, to today’s network of eight elementary schools, nine middle schools, and one high school, KIPP NYC provides students with engaging academics, arts, athletics, and social–emotional learning that prepare them for college, career, and beyond.
Through KIPP Forward, we continue to support our alumni as they navigate college, career, and life, helping them define success on their own terms and pursue the paths that align with their goals and sense of purpose.
Together, we serve more than 9,400 students, support 4700 alumni, and employ over 1,100 dedicated team members who bring passion, expertise, and commitment to our mission every day.

Equal Opportunity

KIPP NYC LLC is committed to creating a welcoming environment that includes employees with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving students and families throughout New York City.
KIPP NYC LLC is an Equal Opportunity Employer. KIPP NYC LLC is committed to the principles of equal employment opportunity for all employees and applicants for employment.