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About the Role

The Executive Assistant will be the operational backbone of the CEO Office, ensuring the CEO and senior leadership team operate at maximum effectiveness in a fast-paced, international environment.

Responsibilities

• Own complex calendar management across multiple time zones.
• Coordinate domestic and international travel, accommodation, transport and detailed itineraries.
• Organise security arrangements and coordinate with executive protection where required.
• Support preparation of meeting agendas, briefing packs and background documents.
• Draft professional correspondence, follow-up emails and meeting summaries on behalf of senior executives.
• Track action items and ensure follow-up across teams until completion.
• Coordinate internal and external meetings with governments, military leaders, investors and international partners.
• Manage logistics for events, board meetings and executive visits.
• Prepare printed briefing books, presentations and meeting materials.
• Coordinate business cards, CEO office supplies and executive administration.
• Support visitor management and protocol for senior guests.
• Work closely with Communications, Public Affairs, Security, HR and Operations.
• Act as the central coordination point for the CEO Office.

Requirements

• Significant experience supporting C-level executives or founders.
• Outstanding organisational skills and exceptional attention to detail.
• Excellent written communication skills in both German and English.
• Strong judgement, professionalism and complete discretion.
• Ability to manage multiple competing priorities simultaneously.
• Comfortable working in a dynamic, high-growth environment where priorities change quickly.
• Confident interacting with senior government officials, military leaders and international executives.
• Calm, resilient and dependable under pressure.
• Eligible to obtain and maintain the appropriate security clearance required for this position.

Skills

• Calendar management
• Travel coordination
• Meeting coordination
• Document preparation
• Correspondence drafting
• Action item tracking
• Event logistics
• Visitor management
• German language proficiency
• English language proficiency

Location

• International

Work Type

• Full-time

Experience Level

• Executive

About the Company

• STARK is a defence technology company revolutionising autonomous systems deployment.
• We design, develop and manufacture high performance unmanned systems that are software-defined, mass-scalable, and cost effective.
• Our systems provide operators with a decisive edge in highly contested environments.
• We are focused on delivering deployable, high-performance systems.
• STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe.

Equal Opportunity

• We are an equal-opportunity employer committed to fostering a diverse and inclusive workplace.
• All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability, or any other characteristic protected by applicable law.