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About the Role

Join Talon Air, LLC's Flight Operations team as an Operations Administrator and gain hands-on exposure to the day-to-day operations behind private aviation. This role supports the people, records, and processes that ensure safe and efficient flight operations. The ideal candidate is organized, dependable, eager to learn, and willing to take initiative.

Responsibilities

• Maintain accurate pilot and cabin crew records, including flight crew training documentation, to support compliance with applicable FAA regulations and assist with crew onboarding.
• Support FAA PRD, DOT, TSA, fingerprinting, and other compliance-related processes.
• Audit crew training records to ensure all required documentation and data is in the appropriate training folder and has been uploaded into the PRD and is current.
• Escalate discrepancies or potential compliance concerns to appropriate Flight Operations leadership.
• Track pilot qualifications, medicals, training, passports, visas, and other required document expirations, and proactively notify flight crewmembers of upcoming renewal requirements.
• Review records for accuracy and follow up on missing or incomplete documentation.
• Audit and enter all Check Airmen records.
• Maintain crew profiles, spreadsheets, reports, and department trackers.
• Coordinate with pilots, Training, Scheduling, HR, Safety, and other departments.
• Conduct routine audits and quality checks to ensure documentation accuracy and compliance, while supporting regulatory inspections, and special projects as assigned.
• Coordinate crew airport badging, renewals, and required security credentials.
• Identify outstanding items and follow tasks through to completion.
• Monitor and order basic office and Flight Operations supplies as needed.

Requirements

• Previous aviation experience is helpful but not required.
• Must be organized, dependable, and eager to learn.
• Must be willing to take initiative.
• Must not be afraid to ask questions, learn new systems and procedures, and take ownership of work.

Skills

• Strong attention to detail
• Organizational skills
• Self-motivated
• Willingness to learn
• Willingness to take initiative
• Strong communication skills
• Strong follow-up skills
• Ability to manage multiple priorities and deadlines
• Comfortable with Microsoft Office
• Ability to learn new systems
• Ability to handle confidential information professionally
• Team-oriented
• Dependable
• Adaptable

About the Company

• Talon Air, LLC is seeking a motivated and detail-oriented Operations Administrator to join our Flight Operations team.
• This is an excellent opportunity for someone looking to begin or continue growing a career in aviation while gaining hands-on exposure to the day-to-day operations behind private aviation.
• Our Flight Operations department is at the heart of the company, supporting the people, records, and processes that help keep our aircraft and crews moving safely and efficiently.