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About the Role

The Special Education Clerk supports the district’s special education program by providing clerical, records management, and administrative support to the Special Education Lead Team. This position ensures compliance with regulations, maintains accurate student records, and assists with financial and logistical tasks. The role also facilitates communication between departments and staff.

Responsibilities

• Review and audit PEIMS reports regularly to track meetings and ensure accurate documentation.
• Organize, sort, and monitor student records, notifying the Special Education Manager of any missing information.
• Utilize the STREAM report to identify newly enrolled special education students and request records from previous districts.
• Input and audit Individual Education Plan (IEP) data into the district’s Student Information System.
• Utilize trackers to provide Progress to Goals (PTGs) to the special education team.
• Request and manage student records through Texas Records Exchange (TREx), Frontline eSPED, and other communication methods, ensuring FERPA compliance.
• Conduct periodic eligibility folder audits to ensure compliance with federal and state regulations.
• Manage special education supply orders and submit purchase order requests.
• Request medical forms from doctors' offices and process REQs for doctor payments.
• Process employee travel reimbursements for professional development.
• Maintain financial records, receipts, and logs for auditing purposes.
• Reconcile credit card transactions and prepare monthly expense reports.
• Coordinate travel arrangements for the special education team and assist in organizing professional development and training logistics.
• Ensure Medicaid consent compliance.
• Track SSA/DDS requests, ensuring all required forms are completed and records collected.
• Respond to all emails, phone calls, and other inquiries within 48 hours.
• Foster positive interpersonal relationships with staff and parents while upholding confidentiality and adhering to district policies.

Requirements

• Strong background in administrative support, records management, and compliance tracking, particularly within an educational or special education setting.
• Understanding of FERPA regulations and handling confidential student records.
• Ability to sit for long periods of time.
• Ability to lift up to 15lbs.

Skills

• Self-awareness
• Emotional intelligence
• Clear and professional communication
• Active listening
• Growth mindset
• Information gathering
• Goal setting
• Prioritization
• Time management

Location

• Austin

Work Type

• Full-time
• Hybrid

Experience Level

• Entry level

Education Level

• Associates degree or some college preferred

Salary/Compensations

• $18.86/hr - $23.57/hr

Benefits

• Medical, dental, and vision plans
• Disability insurance
• Life insurance
• Parenting benefits
• Flexible spending account options
• Generous vacation time
• Referral bonuses
• Professional development
• 403(b) plan
• Relocation stipend (if applicable)

About the Company

• At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.