Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
The Executive Assistant will provide senior-level administrative support to the Program Director and Managers of programs within the Early Learning and Care department.
Responsibilities
- Provide administrative support to Program Director, Managers, and Supervisors with word processing, spreadsheets, marketing materials, flyers, and agency forms, and maintain master copies of documents.
- Prepare agendas and minutes of Program’s Management teams meetings and committee meetings.
- Maintain the Child Care Information System (CCIS) and Child Care Licensing System (CCLS), update information, upload documents, and run standard reports.
- Prepare or assist with preparing reports and statistics as required by the Ministry of Education, Toronto Children’s Services, United Way and other funders.
- Assist with preparation of Expression of Interest or other applications for new programs and services.
- Assist with opening new programs and support the coordination of all central teams’ functions.
- Support the coordination of special events and training.
- Prepare and edit presentations, reports, and memos on behalf of the Program Director.
- Conduct research and analysis on issues of interest to the Program Director.
- Assist in other administrative tasks.
- Perform general administrative tasks including filing, document retrieval, providing coverage and back up, and supporting special projects.
- Attend agency staff meetings, training, team meetings, and special events.
- Maintain optimal attendance at work.
- Work in compliance with all applicable regulations and laws.
- Comply with all Macaulay policies, practices, and quality standards.
- Work to further Macaulay’s mission, vision, values, and strategic directions.
- Perform other tasks as delegated or assigned.
Requirements
- University degree, College diploma/certificate or an equivalent combination of education/experience in business and/or office administration.
- 2 years of related administrative experience supporting senior leaders.
- Excellent interpersonal, written and verbal communication and listening skills.
- Proven intermediate to advanced technical skills utilizing Microsoft Office Suite, internet and e-mail.
- Ability to take direction with the ability/flexibility to adapt to multiple business requirements and changing priorities.
- Strong organizational capabilities and time management skills to manage multiple projects with the ability to multi-task and prioritize effectively.
- Demonstrates a high degree of initiative and problem-solving with keen attention to detail.
- Highly motivated to continually strive for excellent results, including ongoing improvements to work processes.
- Ability to apply sound judgment to a variety of situations demonstrating tact and diplomacy.
- Meticulous records maintenance skills.
- Demonstrated ability to build and maintain effective work partnerships with colleagues of diverse backgrounds, abilities, and identities.
- Highly skilled to manage confidentiality and privacy diplomatically.
- Proficiency in the use of the English language, both oral and written.
- Able to work independently and within a team environment.
- Available to work flexible hours including 2-3 evenings per month and occasional weekends.
- Experience working with a board of directors and/or not-for-profit sector would be an asset.
- Acceptable Vulnerable Sector Police Reference Check.
Skills
- Microsoft Office Suite
- Internet
- Research
- Analysis
- Communication
- Organizational skills
- Time management
- Problem-solving
- Attention to detail
- Judgment
- Tact
- Diplomacy
- Record maintenance
- Confidentiality management
- Privacy management
Location
- 2010 Eglinton Ave W. Toronto, ON M6E 2K3
Work Type
- Permanent
- Full Time
Experience Level
- 2 years related administrative experience supporting senior leaders
Education Level
- University degree, College diploma/certificate or an equivalent combination of education/experience in business and/or office administration
Salary/Compensations
- $59,565 - $68,724 per annum
Benefits
- Competitive Benefits Package (health & dental)
- Paid time off entitlements (starting at 20 vacation days & 3 float days)
About the Company
- Helping kids, families and communities thrive since 1932.
- Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion.
- Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process.
- This document is available in alternate formats upon request.
- Macaulay Centres for Children is committed to service and employment equity.
Equal Opportunity
- Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.
- Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.
- Macaulay Centres for Children is committed to service and employment equity.