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About the Role

The Business Development Operations Coordinator supports the bidding process by preparing packages, maintaining CRM systems, and tracking follow-ups to ensure timely bid delivery and client satisfaction. This pivotal role contributes to revenue objectives and a premium client experience.

Responsibilities

• Prepare and format bidding packages and related documentation.
• Ensure timely delivery of bids in collaboration with Executive Producers.
• Track post-bid actions and follow up with internal and external stakeholders.
• Maintain accurate status records for bids.
• Create, maintain, and organize client databases, contact lists, and training documents.
• Keep CRM and tracking tools accurate and up to date.
• Maintain dashboards and KPIs to ensure data integrity across all projects.
• Surface insights and follow-up opportunities for Executive Producers.
• Coordinate team meetings and screenings, including scheduling, agendas, and action items.
• Archive all received and sent documents on shared drives following approved naming conventions.
• Maintain and update RodeoFX’s showreels and build presentations.
• Coordinate custom reels.
• Work with finance and production teams to gather invoicing information and facilitate project closures.
• Maintain clear, professional communication with Executive Producers and internal teams.
• Demonstrate discretion and represent the Business Development department positively.

Requirements

• Minimum 1 year of experience in a similar role within a dynamic team environment.
• Professionalism and discretion when handling confidential information.

Skills

• Advanced proficiency in Microsoft Excel (formulas, complex templates)
• Advanced proficiency in Google Sheets
• Strong organizational skills
• Exceptional attention to detail
• Autonomous, proactive mindset
• Ability to take initiative and find solutions under tight deadlines
• Excellent written and spoken English
• Strong spelling, grammar, and proofreading skills
• French language skills (nice to have)
• Experience with Monday CRM and Flow, or other CRM platforms
• Advanced knowledge of Google Workspace tools

Location

• Montreal

Work Type

• Full-time

Experience Level

• 1+ year of experience

About the Company

• Repeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards.
• Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.
• Nominated for 3 Emmy® Awards for its work on Stranger Things season 4, The Witcher season 2 and Foundation season 1.
• An independent, Oscar®-winning company boasting close to 800 artists.
• The Ads & Experiences department brings innovative projects to life with high attention to detail and a determination to get things right.
• The company culture emphasizes creativity, storytelling, and collaboration.
• Artists evolve through projects of multiple vocations, including installations, content, music videos, advertising, museum mandates, projection, augmented reality, and digital experiences.

Equal Opportunity

• At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced.
• Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.
• Rodeo FX may use AI-based tools to support certain steps of the recruitment process, such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers, and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers.