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About the Role

As an Executive Assistant, you will provide high-level, trusted support to our Executive Directors, enabling them to focus on strategic priorities within government, defence, and critical infrastructure. You will manage complex diaries, sensitive communications, and cross-functional coordination, serving as a central point for their time, information flow, and priorities in a security-conscious environment.

Responsibilities

Own and control the Executive Directors' diaries end-to-end, prioritizing engagements and resolving scheduling conflicts with judgment.
Manage inboxes and correspondence, drafting and triaging communications on their behalf.
Coordinate complex UK and international travel itineraries, including logistics for secure or restricted-access sites.
Prepare and quality-check briefing packs, board papers, and presentations ahead of key meetings.
Act as the primary point of contact between the Executive Directors and internal leadership, external partners, clients, and government stakeholders.
Lead on planning and coordination of leadership meetings, board sessions, and offsites, including agendas and minute-taking.
Manage confidential and sensitive information with absolute discretion.
Track and follow up on actions arising from executive meetings, ensuring accountability across the leadership team.
Support budget and expense management for the executive office.

Requirements

Experience as an Executive Assistant or Senior PA supporting C-suite or board-level executives.
Experience operating in defence, government, critical infrastructure, or another security-conscious sector is strongly preferred.
Track record of managing complex, high-volume diaries and competing priorities under pressure.
Experience coordinating board or leadership meetings, including papers, minutes, and action tracking.
Demonstrated ability to handle confidential and sensitive information with consistent discretion.
Eligibility to obtain UK security clearance (SC level or above).

Skills

Exceptional organizational skills with meticulous attention to detail.
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
Strong written and verbal communication, able to represent senior leadership credibly with stakeholders.
Sound judgment and discretion when handling sensitive or classified information.
Ability to work independently, anticipate needs, and act decisively under time pressure.
Calm, professional manner in fast-moving, high-stakes situations.

Location

Work Type

Full-time

Experience Level

Executive

Education Level

Degree level or equivalent experience supporting senior leadership.
Relevant professional certification in administration or business support is desirable but not essential.

About the Company

Sovereign AI is a UK-based AI infrastructure and software solutions provider building the next generation of sovereign-grade AI data centres across EMEA.
Designed for resilience, security, and scale, we enable commercial and government customers to deploy advanced AI with confidence in environments where performance, reliability, and compliance are non-negotiable.
Focused on regulated and mission-critical sectors including Government, Defence, Healthcare, and Financial Services, we are creating the trusted foundations for AI adoption at scale, combining robust infrastructure with disciplined governance to support long-term innovation and national-level capability.