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About the Role

JPW Companies in Syracuse, NY is seeking a Field Operations Administrator to provide administrative and operational support to Project Managers and field operations. This role is crucial for connecting project management, field personnel, accounting, vendors, and equipment rental companies. The ideal candidate has a construction background, strong organizational skills, and an interest in learning about construction operations and equipment.

Responsibilities

Prepare written estimates based on information provided by Project Managers, ensuring estimates are presented in a concise and consistent format.
Prepare billing cards and supporting information for Accounting to invoice customers.
Learn company lift-planning procedures and coordinate with field personnel to identify when lift plans are required.
Assist with organizing, filing, and maintaining project and job documentation.
Coordinate rental equipment setup and call-offs.
Track rented equipment to help ensure equipment is returned when no longer required and unnecessary rental charges are avoided.
Obtain competitive pricing for rental equipment, materials, and services.
Assist with purchasing and perform vendor, pricing, and cost/service comparisons.
Track department employee attendance and work locations.
Maintain documents and records associated with storage and warehousing.
Make accounts receivable collection calls regarding past-due customer invoices.

Requirements

Previous experience in construction, heavy equipment, machinery, steel, crane/rigging, or a related industry strongly preferred.
General understanding of construction terminology, equipment, and job-site operations.
Strong organizational skills with the ability to manage multiple projects and priorities.
Comfortable communicating with Project Managers, field employees, vendors, customers and accounting.
Ability to obtain and compare pricing and identify cost-effective purchasing and rental options.
Strong attention to detail and follow-through.
Comfortable working with computers, spreadsheets, email, and electronic job documentation.
Willingness and ability to learn lift-planning procedures and other technical aspects of company operations.
Professional and confident when making customer collection calls.

Skills

Organizational skills
Communication skills
Pricing and cost comparison
Attention to detail
Computer proficiency
Lift-planning procedures

Location

Syracuse, NY

Work Type

Office-based

Salary/Compensations

USD $22.00/Hr. - USD $25.00/Hr.

About the Company

JPW Companies operates a 100,000 sq.ft. AISC Certified Fabrication facility emphasizing quality craftsmanship and efficiency.
The facility includes departments for milling, machining, burn tables, waterjet, steel processing, and stainless steel fabrication.
It also features in-house sandblasting and painting booths, and is equipped with state-of-the-art techniques and equipment.
Bays are equipped with 2 10-ton overhead cranes for large jobs.
An in-house detailing department utilizes innovative software for complex projects.
JPW Fabrication Specialties include Multi-story Bldgs., Commercial Retail stores, Electrical Substation Steel, Steel Truss Fabrication, plate girders, Ornamental Handrails, Aluminum, Carbon, and Stainless Steel, Miscellaneous Steel Design and Fabrication, Load testing, Plate Weldment Fabrications, and Press breaks up to 12’ long with 250 ton capacities.