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About the Role
The Bid Assistant - Commissioning plays a key supporting role within the Commissioning bids team, providing high-quality administrative, coordination, and knowledge-management support to enable the successful delivery of bids and proposals. This role is ideally suited to someone highly organised, proactive, and detail-oriented, who enjoys supporting fast-paced bid activity and working with a wide range of stakeholders.
Responsibilities
- Maintain and update bid trackers, pipelines, and reporting tools for the Commissioning team
- Support Bid Managers with day-to-day administrative tasks across live bids
- Manage tender portals as required (uploads, downloads, clarifications, and deadlines)
- Assist with document control, version management, and compliance checks
- Archive bids and supporting materials following submission in line with agreed processes
- Set up pricing documents
- Inputting bid financial evaluation into HDR portal for Leadership approvals
- Act as CRM champion for Commissioning bids, ensuring opportunities are accurately logged and updated and R12 data is correct
- Support opportunity qualification by undertaking research on new and existing clients
- Track client frameworks, market activity, and upcoming opportunities relevant to Commissioning
- Help maintain accurate client and contact records within the CRM system
- Support and maintain the Commissioning bid library, ensuring content is up to date, well structured, and easy to access
- Coordinate the CV management process for the Commissioning team, ensuring all staff have up-to-date, compliant CVs suitable for bid use, CVs are tailored, formatted, and stored correctly, and relevant experience and project information is captured
- Assist with lessons learned, reusable content, and continuous improvement initiatives
- Maintaining a database of completed projects per sector and type for use in bids
- Book meetings, workshops, and reviews related to bids and pre-bid activity
- Attend live bid meetings and take notes
- Prepare agendas, take notes, and track actions where required
- Proactively follow up with internal stakeholders to support timely inputs
- Support interview and presentation logistics as needed
Requirements
- Previous experience in a bid coordination, proposals, marketing, or administrative support role within a professional services, engineering, or construction environment
- Strong organisational and time-management skills, with the ability to manage multiple priorities
- Excellent attention to detail and document management capability
- Confident communicator, able to work with a wide range of internal stakeholders
- Proactive and reliable, with a strong sense of ownership and accountability
- Comfortable working to deadlines in a busy, fast-paced environment
- Experience working with CRM systems
- Familiarity with bid processes in engineering, construction, or the built environment
- Knowledge of tender portals and bid compliance requirements
- APMP Foundation or working towards a professional bids qualification
Skills
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- CRM systems
- Tender portals
- Bid compliance
About the Company
- At HDR, we specialize in engineering, architecture, environmental and construction services.
- We are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure.
- Our multidisciplinary teams also include scientists, economists, builders, analysts and artists.
- We believe that the way we work can add meaning and value to the world.
- We believe that ideas inspire positive change.
- We believe that colouring outside the lines can illuminate fresh perspectives.
- We believe that small details yield important realizations.
- Above all, we believe that collaboration is the best way forward.
Equal Opportunity
- HDR is proud to be an equal opportunity workplace and an affirmative action employer.
- As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
- Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.
- Each group has an executive sponsor and is open to all employees.