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About the Role

PRA is seeking an Event Producer to manage the logistical and operational execution of client events. This role serves as the primary client contact post-sale, ensuring client expectations are exceeded and promoting satisfaction and retention.

Responsibilities

• Manage logistical and operational execution of client events and programs.
• Serve as the primary client contact during pre-planning and program operation.
• Meet with Sales team to review client program details.
• Manage program changes during pre-planning and on-site, including negotiation and up-selling.
• Manage the expected gross margin for the event.
• Order, confirm, and re-confirm all suppliers, developing relationships and negotiating terms.
• Ensure timely deposit receipt and completion of billing.
• Determine Field Staff work assignments based on program schedule and needs.
• Prepare and distribute trip sheets and program information to Field Staff.
• Participate in recruiting and training Field Staff.
• Coordinate and process Field Staff paperwork, including timesheets and expense reports.
• Maintain inventory of field staff uniforms and materials, coordinating purchases.
• Complete all program production paperwork.
• Assist Experience Designers with program development.
• Manage cost preparation, program summaries, deposit invoices, and related correspondence.
• Forward necessary program information to hotel and venue representatives.
• Conduct pre-con meetings with clients and hotels to review program details.
• Keep Regional and Global Sales Managers informed of opportunities and program changes.
• Take prompt corrective action to ensure successful delivery of client objectives.

Requirements

• Bachelor's degree or equivalent relevant experience.
• 3 years of experience overseeing the execution of corporate meetings, client events, and complex programs.
• DMC, corporate incentive travel, hospitality, or related experience highly preferred.
• Ability to manage operations functions and effectively supervise and direct Field Staff.
• Excellent interpersonal and communication skills with diverse groups.
• Ability to read, analyze, and interpret client proposal requirements, contracts, and financial reports.
• Ability to effectively present information and respond to questions.
• Ability to multitask and work on multiple programs with different deadlines.
• Ability to work well with all levels of management, staff, hoteliers, venue staff, clients, and supplier partners.
• Working knowledge of local attractions, hotels, parks, venues, and supplier partners.
• Ability to locate and vet new venues and supplier partners.
• Must be able to work flexible hours including weekends, evenings, and holidays.
• Travel required to support the region in Seattle and other Northern California cities, and PRA system as needed.

Skills

• Logistical management
• Operational execution
• Client relationship management
• Negotiation
• Up-selling
• Financial management
• Supplier management
• Staff supervision
• Interpersonal skills
• Communication skills
• Multitasking
• Problem-solving

Location

• San Francisco Bay Area

Work Type

• Hybrid
• Requires regular attendance of client meetings, events, site inspections, etc. in person
• Some travel required

Experience Level

• 3 years of experience

Education Level

• Bachelor's degree or equivalent relevant experience

Salary/Compensations

• $72,000 - $75,000

Benefits

• Medical, Dental, and Vision insurance
• Company-sponsored Life Insurance
• Short/Long Term Disability Insurance
• 401(k) with Match
• Parental Leave
• Cell Phone and Home Internet Stipends
• Paid Vacation, Sick Leave, and Holidays
• Pet Insurance
• Flexible Spending Accounts
• Other optional benefit coverages

About the Company

• PRA is the leading destination management company (DMC) with 45+ years of experience.
• We have a presence across 32+ states and 100+ destinations.
• We transform ideas into business event experiences that connect, inspire, and endure.
• We offer opportunities for a creative, energetic, and inspiring career in sales, creative, operations, production, and more.
• Our Services include: Activations, Experiential Marketing, Event Strategy, Experience Design, Interactive Installations, Themed Events & Décor, Adventures & Excursions, Dining & Culinary Experiences, Entertainment & Performances, ESG & Social Impact Integration, Team Building & CSR, Transportation & Logistics, Meeting Management, AV Management, Content & Messaging, Content Design & Production, Demo Experiences, Theatrical Design & Delivery.