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About the Role

The Administrative Assistant provides essential administrative and clerical support to the program, acting as a primary point of contact. This role requires exceptional interpersonal skills, a positive attitude, and a commitment to facilitating the efficient operation of the program.

Responsibilities

• Perform all clerical duties including typing, filing, calendar maintenance, meeting/interview scheduling, and telephone communications.
• Utilize the DHS CARES System to manage facility bed, client admissions, discharges, and transfers.
• Assist with facility billing, audits, and reconciliation using the DHS CARES System.
• Prepare and complete reports as needed.
• Maintain an up-to-date filing system for the program.
• Maintain records of daily school attendance with the assistance of the Department of Education Representative.
• Order supplies and track their distribution.
• Assume additional responsibilities as requested by the Program Director or management team.
• Coordinate with other Administrative Support staff to ensure smooth unit operations, including reception, data entry, and photocopying.
• Perform a variety of highly confidential and sensitive support tasks.
• Perform other duties as assigned.
• Facilitate effective communication with staff in an interdisciplinary context.
• Participate in and contribute to staff meetings and policy/procedure development.
• Participate in training and staff-development activities to maintain necessary skills.

Requirements

• High School Graduate and/or G.E.D. required.
• Minimum of two (2) years of experience with secretarial/clerical responsibilities.
• Bilingual language skills strongly preferred.
• Capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
• Ability to utilize good judgment and discretion in handling confidential information.
• Must be detail-oriented, highly organized, and able to work independently.
• Ability to manage multiple and shifting priorities with strong follow-up skills.
• Excellent project management, time management, and presentation skills.
• Excellent oral and written communication skills coupled with strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe.
• May be required to work long hours and a varied schedule.
• Traveling throughout various locations in the New York City area.
• Lifting and moving objects weighing up to 30 pounds several times a week.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Skills

• Telephone manners
• Interpersonal skills
• Positive attitude
• Typing 50 w.p.m.
• Word Processing 200 strokes per minute
• Judgment
• Discretion
• Detail-oriented
• Organization
• Independent work
• Managing multiple priorities
• Follow-up skills
• Project management
• Time management
• Presentation skills
• Oral communication
• Written communication
• MS Office
• Outlook
• Excel (intermediate to advanced)
• PowerPoint
• Adobe

Location

• New York City
• Harlem

Work Type

• Full-time
• Onsite

Experience Level

• Minimum of two (2) years of experience with secretarial/clerical responsibilities

Education Level

• High School Graduate and/or G.E.D.

About the Company

• Children's Rescue Fund is an Equal Opportunity Employer.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.