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About the Role

The role will provide clerical and administrative assistance to the project team, ensuring the smooth running of the Sydney Metro West project by managing correspondence, invoices, subcontractor relations, and general office operations.

Responsibilities

• Provide clerical and administrative assistance to the project team including flow of correspondence into and out of the office
• Reconcile and process invoices
• Deal with subcontractors and suppliers
• Maintain various registers and spreadsheets
• Assist in the month-end process
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
• Meet/greet and help clients and visitors in a professional manner, including telephone and email enquiries
• Assist with preparing, formatting and collating reports and presentations
• Order and re-stock office stationery, supplies and catering
• Manage meeting room bookings, room set up, attendance, catering, equipment
• Ensure general housekeeping is maintained
• Provide an efficient and professional administrative service to enable the smooth running of the project

Requirements

• Minimum of 3 years’ experience working in a similar role
• Proficient use of Microsoft Office – Word (Advanced), Excel (Advanced), Power Point (Advanced), Outlook (Advanced)
• Excellent oral and written communications skills
• High degree of accuracy in typing, spelling, and grammar
• Strong customer service skills
• Effective team-player capabilities
• Positive, enthusiastic, and flexible attitude
• Ability to manage multiple tasks, meet tight deadlines, and high attention to detail

Skills

• Microsoft Office
• Word
• Excel
• Power Point
• Outlook
• Communication skills
• Customer service skills
• Teamwork
• Time management
• Attention to detail

Location

• Sydney

Work Type

• Full-time

Experience Level

• Minimum of 3 years’ experience

Salary/Compensations

• Competitive remuneration

Benefits

• Salary continuance
• Salary sacrifice options
• 18 weeks paid parental leave with super
• Up to an extra 18 weeks of super paid on further periods of unpaid parental leave
• Multicultural leave exchange
• Two extra days to prioritise wellbeing
• Career progression opportunities
• Learning and development opportunities
• Access to emerging talent programs
• Clear career pathways
• Technical and leadership training and development opportunities
• Flexible working arrangements (flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work)

About the Company

• John Holland's purpose is to transform lives with everything they do.
• They believe infrastructure is about people – customers, employees, and communities.
• They have deep experience and capability with a genuine care about creating better lives for people.
• They are committed to being an employer of choice.
• They pride themselves on having a diverse and inclusive workplace.
• They prioritize providing rich career experiences and ongoing development.

Equal Opportunity

• We’ve got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Inclusion, diversity and equity is part of how we work.
• We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change.