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About the Role
This is a hands-on, varied role at the heart of a growing team, supporting the CEO and Chief Events Officer, and acting as the central point of support for the wider team. It offers exposure across HR, systems, and events.
Responsibilities
- Manage diaries, coordinate meetings, and book travel for the CEO, Chief Events Officer, and the wider team.
- Prepare presentations, templates, and branded materials using PowerPoint, Canva, or similar tools.
- Manage team expenses and general administration for the directors.
- Handle confidential personal matters for the directors with discretion.
- Coordinate onboarding and offboarding logistics, including new starter and leaver arrangements.
- Maintain attendance records and set up new starters on Breathe HR (HRIS).
- Administer pension enrollment and the Benenden Health Scheme.
- Set up and track mandatory training via iHASCO.
- Coordinate IT setup for new starters and equipment return/removal for leavers.
- Act as the day-to-day contact with the outsourced IT helpdesk provider.
- Set up new users on the CRM system.
- Act as the central point of support across the business and ensure the office runs smoothly.
- Organize team-building activities, birthdays, and internal team events.
- Coordinate client dinners and roundtables with the events team.
- Manage general facilities and office operations within the WeWork space.
- Support the Chief Events Officer with flagship annual events and additional roundtables.
- Work closely with the Chief Events Officer on logistics, supplier coordination, and on-the-day support.
Requirements
- Previous experience as an Executive Assistant or Team Assistant in a private sector SME, supporting senior directors.
- Strong organizational skills, including experience in team event management.
- Experience managing team expenses and coordinating team travel.
- Proven experience with Microsoft 365, particularly PowerPoint and SharePoint.
- Curiosity about AI tools for efficiency, cost reduction, and improved outcomes.
- Positive and collaborative attitude.
- Confidence in clear communication and ability to engage with senior stakeholders.
- Strong administrative ability and attention to detail.
Skills
- Executive Assistant/Team Assistant
- Diary Management
- Meeting Coordination
- Travel Booking
- PowerPoint
- Canva
- Microsoft 365
- SharePoint
- HR Administration
- IT Coordination
- CRM Systems
- Office Management
- Event Operations
- AI Tools
Location
- Victoria, WeWork offices
- Remote
Work Type
- Hybrid
- Remote
- Full-time
Experience Level
- SME EA/PA experience
Salary/Compensations
- £42,000 to £45,000 (DOE)
Benefits
- 10 flexible remote working days after probation
- 23 days' annual leave plus bank holidays
- Additional day off for your birthday
- Ethical pension plan with 3% employer contribution
- Access to eLearning and development platform
- Benenden Health Scheme
- WeWork wellbeing benefits (on-site barista, community bar, table tennis, showers)
- Ability to bring pets to work
About the Company
- Founded in 2007, Climate Action works at the intersection of climate policy, innovation, and finance.
- Brings together a global community of 140,000 members and an ecosystem of over 1,000 partners, UN agencies, and private sector organizations.
- Convenes high-impact hybrid and digital events, alongside focused roundtables.
- A commercial business with a mission to drive meaningful climate progress through events and partnerships.