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About the Role

We are seeking a high-impact Executive Assistant to serve as a strategic force behind our leadership team. The ideal individual will possess sound judgment, strong communication skills, administrative and organizational abilities, and the capacity to maintain a realistic balance among multiple priorities. This role requires the ability to work independently on projects, anticipate needs, work under pressure, and handle confidential matters with discretion.

Responsibilities

Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Act as a strategic gatekeeper, expertly navigating complex calendars, "puzzles," and high-stake international logistics to maximize executive focus and productivity.
Organize cross-functional internal and external meetings with precision, ensuring the executive is prepared with the necessary materials.
Work closely and effectively with the Executive(s) to keep them well informed of upcoming commitments and responsibilities, preparing and following up appropriately.
Book travel.
Oversee and maintain all executive expense reports and department organizational charts.
Act as liaison to the executive’s direct reports and their staff, providing general administrative support to each team.
Provide a bridge for smooth communication between the Executive and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Partner with peers to plan and execute employee events.
Build strong and effective partnerships with LVMH peers and key partners such as IT, facilities, and 3rd party vendors.
Handle confidential, highly sensitive, urgent materials and information in a dynamic, fast-paced work environment.

Requirements

Minimum 3-5 years c-level experience in a fast-paced environment.
High school diploma; college degree preferred.
Previous retail/wholesale industry experience helpful.
Passionate about the beauty industry is a plus.
Ability to take initiative and act independently.
Able to work interactively and proactively with executives at all levels in the organization.
Able to handle sensitive and confidential information with discretion.
Resourceful, logical and creative problem solver.
Strong organizational skills, able to track multiple projects.
High level of accuracy, able to detect inconsistencies and errors.
Superior interpersonal skills, approachable and flexible.
Excellent verbal and written communication skills.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook and Teams).
Generally tech-savvy / comfortable with software applications and database programs.
Flexible with hours and in working overtime when required.

Skills

Sound judgment
Strong written and verbal communication skills
Administrative abilities
Organizational abilities
Ability to maintain a realistic balance among multiple priorities
Ability to work independently on projects from conception to completion
Capacity to anticipate needs before they arise
Ability to work under pressure
Discretion in handling a wide variety of activities and confidential matters
MS Office (Word, Excel, PowerPoint, Outlook and Teams)
Tech-savvy / comfortable with software applications and database programs

Location

Kendo Brands HQ, San Francisco, CA

Work Type

Temporary
Hybrid
In-office (Tues-Thurs)
Remote (Mon, Fri)

Experience Level

3-5 years c-level experience

Education Level

High school diploma
College degree preferred

Salary/Compensations

$43.25 - $46.15 per hour

About the Company

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world’s largest luxury group.
A play on the words “can do”, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.
Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative.
A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships.
Core values include: “Can Do” Spirit, Advocacy, Diversity, and Inclusion, Storytelling, Resilience, and Product Excellence.
The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.