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About the Role
The Executive Assistant to the Permanent Representative provides dedicated executive support services, including event management, to the Permanent Representative (PR), who is the Head of the Mission in New York. This role ensures the PR's schedule is up-to-date and proactively managed, anticipating needs such as briefing packs and follow-ups. It also involves supporting the delivery of PR-hosted events and collaborating with team members on corporate support functions for the smooth operation of the Mission. The role requires comfort with various technology platforms, including website content uploads and social media updates, and effective forward planning for seamless support during busy periods.
Responsibilities
- Ensuring the PR's schedule is kept up to date and proactively managed
- Anticipating needs including briefing packs and follow ups
- Delivery of PR hosted events at the New Zealand Mission and Official Residence
- Working with other team members on corporate support functions
- Providing support across various technology platforms including uploading statements onto our website and sharing social media updates
- Forward planning effectively to ensure seamless delivery of support during busy periods
- Preparing briefing packs
- Financial reporting
- Credit card reconciliations
- Stakeholder management
- Other corporate business obligations
- Supporting the use of and maintaining technology platforms for internal and external communications – e.g. Zoom meetings, websites, social media platforms
Requirements
- Must be a New Zealand Citizen
- Able to obtain and maintain an appropriate New Zealand Government Security clearance
- If required, the successful applicant can be supported with a G visa to undertake this position
Skills
- Calendar management
- Proactive scheduling and planning
- Planning and delivery of formal events including lunches, dinners and evening receptions
- Supporting a busy senior executive with administrative deliverables
- Maintaining technology platforms for internal and external communications
- Website content management
- Social media updates
Location
- New York
Work Type
- Full-time
- Locally engaged
Experience Level
- Three to five years’ experience in a business administration role supporting a senior executive
Salary/Compensations
- USD$57,782 – $78,176 total remuneration
Benefits
- Full health insurance, including vision and dental, with no salary deductibles
- Commitment to leadership, talent, training and development
- Flexible work options
About the Company
- The New Zealand Permanent Mission in New York represents the New Zealand Government at the United Nations (UN).
- By building and enhancing relationships with UN member states, the UN Secretariat and Agencies, and other key stakeholders, the Mission is responsible for fulfilling the Government’s multilateral priorities and international obligations.
- The Mission takes a distinctly New Zealand approach that reflects our interests and values, including our country’s culture, diversity and heritage.
- Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.
- By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.
- We provide advice to the Government on the implications for New Zealand of what is happening in the world.
Equal Opportunity
- MFAT is Rainbow Tick accredited.
- We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.
- We welcome applications from people from a diverse range of backgrounds.