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About the Role

We are seeking an experienced Document Services Supervisor to lead a Document Services team and oversee the production of high-quality legal documents. This role combines hands-on document formatting and editing with team leadership, workflow management, and deadline oversight. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.

Responsibilities

• Supervise the daily operations of the Document Services Department.
• Manage workflow, assign tasks, and ensure deadlines are met.
• Coach, support, and develop team members.
• Conduct performance reviews and provide ongoing feedback.
• Create, format, edit, and finalize a variety of legal documents, including pleadings, motions and briefs, contracts, correspondence, memoranda, and transactional documents.
• Ensure all documents meet firm, court, and client requirements.
• Proofread documents for accuracy, grammar, formatting, and consistency.
• Maintain high quality standards and attention to detail.
• Prepare document comparisons and redlines.
• Create and update Tables of Contents and Tables of Authorities.
• Convert PDF and other file formats into editable documents.
• Maintain and update firm document templates.
• Coordinate time-sensitive projects and court filing deadlines.
• Prioritize multiple assignments in a fast-paced environment.
• Partner with attorneys, paralegals, and administrative staff to ensure timely completion of work.
• Coordinate and oversee the EDGAR filing process with paralegals and document specialists.
• Monitor filing deadlines and accuracy.
• Support department training and ensure EDGAR-related software remains current.

Requirements

• Advanced Microsoft Word skills, including Styles and formatting, Track Changes, Cross-references, Bookmarks, and Automated document features.
• Experience with document management systems and PDF software.
• Working knowledge of Microsoft Excel and PowerPoint.
• Familiarity with legal citation formats.
• Typing speed of at least 80 words per minute.
• Strong organizational, communication, and problem-solving skills.
• Prior legal document processing or legal word processing experience required.
• Previous supervisory or team leadership experience preferred.

Skills

• Microsoft Word
• Document management systems
• PDF software
• Microsoft Excel
• Microsoft PowerPoint
• Legal citation formats
• Organizational skills
• Communication skills
• Problem-solving skills

Location

• New York City (Hybrid)

Work Type

• Hybrid
• Flexible work from home options available

Experience Level

• Exempt
• Prior legal document processing or legal word processing experience required
• Previous supervisory or team leadership experience preferred

Education Level

• College degree

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Flexible schedule
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance