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About the Role
HR Works is seeking a Full-Time Finance & Operations Coordinator to support accounting, operations, and office management functions. This role is crucial for maintaining efficient business operations.
Responsibilities
- Manage client invoicing, onboarding, and customer service.
- Process Accounts Receivable and Accounts Payable.
- Address client and internal inquiries, ensuring billing accuracy and data integrity.
- Handle phone calls, greet visitors, manage mail/deliveries, and maintain office supplies.
- Assist with office facilities, vendor management, and technology requests.
- Process and distribute sales agreements, tracking data in Salesforce.
- Support IT/Operations tasks for employee onboarding and status changes.
- Coordinate asset management, equipment/workstation setup, license inventory, systems account setup, and internal updates.
- Handle basic employee inquiries and assist with systems training.
- Manage hardware inventory and software.
- Create process documentation and participate in continuous improvement initiatives.
Requirements
- College degree in business, technology, or human resources-related field; or minimum 5 years office management and accounting-related experience.
- Minimum 3 years accounting, bookkeeping and/or office administration experience, ideally in a professional services organization.
- Prior Accounts Receivable and Accounts Payable experience.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive).
- Experience with Salesforce or other CRM.
- Experience with ERP systems (QuickBooks preferred), and Bill.com.
Skills
- Accounting
- Office Management
- Salesforce
- Microsoft Office Suite
- QuickBooks
- Bill.com
- Customer Service
- Billing Accuracy
- Data Integrity
- Vendor Management
- IT Support
- Asset Management
- Systems Training
- Process Documentation
- Continuous Improvement
Location
- Fairport, NY
Work Type
- Full-Time
- Onsite
Experience Level
- Minimum 3 years accounting, bookkeeping and/or office administration experience
- Minimum 5 years office management and accounting-related experience
Education Level
- College degree in business, technology, or human resources-related field
Salary/Compensations
- $31 - $34 per hour
About the Company
- Best Company to Work in New York State - Our 15th Consecutive Year on the List!
- Recipient of Rochester Business Ethics Award
- Rochester Top 100 and INC 5000
- A certified Great Place to Work
Equal Opportunity
- HR Works, Inc. is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. HR Works, Inc. will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.