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About the Role
The Seasonal HR Coordinator supports high-volume seasonal hiring and onboarding activities across multiple locations for Snow season activities (September-April). This role coordinates onboarding, processes new hires and rehires, maintains personnel records, supports compliance activities, and serves as a key resource for employees and managers throughout the seasonal employment lifecycle. Regular evening, night, weekend, and holiday work is required to support operational schedules, peak hiring volume, and a workforce that operates across multiple shifts. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Responsibilities
- Coordinate onboarding activities for seasonal new hires and rehires.
- Process employee transactions in ADP Workforce Now and related HR systems.
- Review onboarding documentation for completeness and accuracy.
- Verify and process Form I-9 employment eligibility documents and E-Verify cases.
- Maintain employee personnel files and HR records in accordance with company policies and legal requirements.
- Manage hiring pipelines, onboarding trackers, and recruitment-related data.
- Assist with employee communication regarding onboarding tasks, payroll setup, tax forms, and benefits eligibility.
- Audit employee records to ensure compliance with company standards and federal, state, and local regulations.
- Provide administrative support for employee status changes, pay rate changes, transfers, and rehires.
- Participate in seasonal staffing meetings and provide updates on hiring and onboarding progress.
- Support managers and operational leaders with employee documentation and onboarding inquiries.
- Provide onboarding and employee support during evenings, nights, weekends, and holidays as required by business needs.
- Maintain confidentiality of employee information and company records.
- Other duties needed to help drive our vision, fulfill our mission and abide by our organizational values.
Requirements
- Bilingual in Spanish a plus.
- One to three years of HR, recruiting, onboarding, administrative, or customer service experience preferred.
- Experience with high-volume hiring or customer service environments preferred.
- Experience using HRIS systems, preferably ADP Workforce Now, is preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to handle confidential information with discretion.
- Effective verbal and written communication skills.
- Strong customer-service mindset when interacting with employees and managers.
- Ability to prioritize competing deadlines in a fast-paced seasonal environment.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, and SharePoint.
- Ability to work independently while collaborating effectively with team members across multiple locations.
- Must be willing and able to work evenings, nights, weekends, and holidays as business needs dictate.
Skills
- ADP Workforce Now
- Microsoft Office Suite
- Outlook
- Excel
- Word
- Teams
- SharePoint
Work Type
- Seasonal
Experience Level
- One to three years
Education Level
- Associate degree in Human Resources, Business Administration, or a related field preferred.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401k plan with company match
- Basic life insurance
- Disability & accidental death
- Short-term disability
- Long-term disability
- Accrued paid time off
About the Company
- Outworx Group and its family of companies is an EEO/AA Employer.
- This organization participates in E-Verify.
Equal Opportunity
- All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.
- For more information on E-Verify, please contact DHS at 888-897-7781 or www.dhs.go/E-Verify.