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About the Role

Adams Street Partners is seeking a dynamic Executive Assistant to support its Investments and Investor Relations teams in London. This role involves leading a team of Executive Assistants, leveraging strong organizational, technical, and people management skills to ensure cohesive support across teams.

Responsibilities

• Manage complex calendars and coordinate logistics across multiple global time zones.
• Lead, manage, and develop a team of Executive Assistants, providing coaching and feedback.
• Coordinate complex international and domestic travel and roadshows, including visas, flights, hotels, ground transportation, and itineraries.
• Partner with internal and external assistants to coordinate meetings and travel.
• Prioritize and manage information and correspondence, responding proactively on behalf of stakeholders.
• Anticipate needs and prepare materials for meetings, conferences, and business travel.
• Prepare and submit accurate travel and expense reports.
• Welcome clients and visitors, providing a professional experience.
• Coordinate all aspects of meeting preparation, including room setup, catering, and audiovisual requirements.
• Maintain accurate information in Salesforce, including contact details, meetings, and events.
• Provide back-up administrative support to colleagues as needed.
• Perform general administrative and office support responsibilities.
• Research, plan, and coordinate team events.

Requirements

• 6-8 years of executive assistant experience.
• At least two years of experience in a private equity or financial services environment preferred.
• Experience scheduling calendars, coordinating meetings, and managing high-volume international travel.
• Prior experience directly managing a team of Executive Assistants or administrative professionals.
• Ability to work as a hands-on leader providing executive support while managing and developing others.
• Commitment to anticipating needs and resolving issues with a professional and service-oriented demeanor.
• Respect for confidential information and a mature approach to discretion.
• Desire to learn industry context and develop industry knowledge.
• Professional presence with judgment, discretion, and communication skills to build trust.
• Proactive and accountable self-starter who anticipates needs and identifies solutions.
• Flexible, low-ego team player willing to contribute to broader office needs.

Skills

• Organizational skills
• Technical skills
• People management skills
• MS Word proficiency
• MS Excel proficiency
• MS PowerPoint proficiency
• MS Outlook proficiency
• Database experience

Location

• London

Work Type

• Full-time

Experience Level

• 6-8 years

About the Company

• Adams Street Partners is a global private markets investment manager with nearly $76 billion in assets under management.
• The firm is 100% employee-owned, fostering a culture of collaboration, intellectual rigor, integrity, and professional development.
• Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2025.
• Employees operate as a single global team, integrating expertise across primary investments, secondary investments, growth equity, private credit, and co-investments.
• Adams Street is a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.
• The firm was founded over 50 years ago.
• Clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.
• Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.