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About the Role

Tokio Marine Kiln (TMK) is recruiting for a Personal Assistant to join their Executive PA Support team on a 6-month fixed-term contract. This role will support the Chief Risk Officer's direct reports and their teams, providing high-quality secretarial and administrative support in a fast-paced environment to ensure the smooth and efficient running of day-to-day activities.

Responsibilities

• Organising extensive travel arrangements, including flights, hotel bookings and itineraries.
• Co-ordinating the preparation of committee papers and ensuring deadlines are met.
• Maintaining accurate records of holiday, sickness and general absences.
• Arranging meetings, managing diaries and collating relevant documentation.
• Handling internal and external calls and enquiries professionally and efficiently.
• Processing and recording expenses accurately and in a timely manner.
• Providing cover for the absence of other EAs and PAs within the team.
• Using initiative to proactively identify issues and implement solutions.
• Managing schedules and organising meetings, including arranging venues and catering where required.
• Ensuring information is disseminated effectively to relevant stakeholders.

Requirements

• Previous Personal Assistant experience.
• Experience within the insurance or financial services sector is desirable.
• Strong knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience managing multiple diaries and competing priorities.
• A typing speed of 65 words per minute or above.
• Excellent written and verbal communication skills.
• Strong organisational skills with excellent attention to detail.
• A proactive approach with the ability to use initiative and identify practical solutions.
• The ability to handle highly sensitive and confidential information with discretion and professionalism.

Skills

• Microsoft Office
• Word
• Excel
• Outlook
• PowerPoint
• Diary Management
• Communication Skills
• Organisational Skills
• Attention to Detail
• Proactive Approach
• Problem Solving
• Discretion
• Professionalism

Location

• Remote

Work Type

• 6-month fixed-term contract
• Full-time

Experience Level

• Previous Personal Assistant experience

Benefits

• Flexible working

About the Company

• Tokio Marine Kiln (TMK) is an underwriting firm with over 140 years’ experience of protecting clients from changing risks.
• TMK is committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive.
• TMK offers employees the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities.
• TMK is signed up to the Disability Confident Employer Scheme.
• TMK aims to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work.
• TMK's culture is founded on its core values of empowerment, inclusion, excellence, integrity, teamwork and innovation.
• TMK seeks to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.

Equal Opportunity

• TMK is committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive.
• TMK is signed up to the Disability Confident Employer Scheme.
• TMK endeavours to reach diverse talent pools, offering dynamic working arrangements and investing in development.