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About the Role
Scott & Associates, P.C. is seeking a motivated and professional Legal Support Specialist to assist with the management and supervision of litigation processes and reporting under the direction of the Vice President of Litigation.
Responsibilities
- Assist with docket management, including hearing preparation and appearance outcomes.
- Prepare, review, and assemble legal documents.
- Assist in e-filing or mailing documents.
- Communicate with courts, opposing counsel, and enforcement officers.
- Assist in the resolution of judgments, motions, or other pleadings rejected by the courts.
- Communicate with the legal operations department regarding issues with media, affidavits, verified pleading procurement, and general pleading preparation or quality.
- Assist in obtaining affidavits and/or verified pleadings with associated media for all contested litigation matters.
- Assist with attorney substitution and/or Attorney of Record process.
- Enter and post data into the firm’s case management system.
- Review and revise processes and procedures to maximize efficiency.
- Manage local appearance counsel onboarding, invoicing, and compliance documentation.
- Ensure completion of all assigned litigation tasks.
- Assist with office management tasks.
- Manage calendars and assist with scheduling for assigned executives.
- Prepare monthly reporting on docket management and use of appearance counsel.
- Oversee control reporting on ending litigation, instructing legal operations and escalating variances.
- Complete client exception reports relative to litigation processes.
- Perform other duties as assigned by executives.
Requirements
- Minimum of five years of relevant experience working in a legal office or equivalent combination of education and experience.
- Paralegal Certification or equivalent combination of education and experience.
- Proficient with MS Office (Word, Outlook, Excel).
- Ability to work with databases and on-line technology platforms.
- Ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer.
- Knowledge of legal principles and analytic skills.
- Ability to be detail-oriented, diligent, and flexible.
- Ability to handle conflicting time demands and focus on task completion with little direction or need for supervisory follow-up.
- Ability to exercise discretion and maintain the confidential nature of communications.
Skills
- MS Office (Word, Outlook, Excel)
- Database management
- Online technology platforms
- Basic office equipment operation
- Legal principles
- Analytic skills
- Detail-orientation
- Diligence
- Flexibility
- Time management
- Task completion
- Discretion
- Confidentiality
Experience Level
- Minimum of five years of relevant experience
Education Level
- Paralegal Certification or equivalent
About the Company
- Scott & Associates, P.C. is a well-established, multi-state legal recoveries law firm.
- Founded in 2000, the firm has grown into a leading force in debt recovery litigation, providing trusted and comprehensive legal solutions for major banks and creditors nationwide.
- Teams are driven, collaborative, and committed to delivering results.