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About the Role

The Property Administrator works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well as achieving or exceeding the company’s and client’s key performance indicator targets.

Responsibilities

• Providing general administration and support to the property management office.
• Assisting with vacancy and arrears management.
• Preparing and processing legal forms and notices, including N4, N5, and other applicable forms.
• Maintaining and administering tenant files and ensuring documentation is accurate and up to date.
• Assisting with lease administration and related documentation.
• Providing professional and timely tenant liaison and communication.
• Inputting and processing maintenance-related purchase orders and other administrative financial information as required.
• Supporting the Property Management team with day-to-day administrative and operational requirements.
• Performing other duties and assignments within the scope, spirit, and purpose of the position as reasonably requested by management from time to time.

Requirements

• Residential property management experience is considered an asset.
• Experience using Yardi or similar property management and financial software is an asset.
• Knowledge of the Residential Tenancies Act (RTA) is considered an asset.
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines effectively.
• Demonstrates a high degree of integrity, professionalism, accountability, and sound judgment.
• Superior oral and written communication skills.
• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
• Strong administrative experience, preferably within residential property management.
• Energetic and collaborative approach to the workplace, with the ability to lead by example and demonstrate a positive, solutions-oriented “can-do” attitude.
• Ability to positively influence, motivate, and work effectively with team members and colleagues.
• Proven ability to identify, evaluate, and develop new ideas and approaches that produce practical and supportable results.
• Strong analytical and problem-solving skills, with the ability to apply logic and sound reasoning when managing projects, reviewing information, and addressing complex financial, legal, and contractual matters.
• Ability to assess situations, identify appropriate solutions or recommendations, and communicate those recommendations effectively to management.
• Ability to work independently, take initiative, prioritize responsibilities, and manage tasks with minimal supervision while knowing when to seek guidance or support.

Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

Location

• Toronto

Work Type

• Full-time

Experience Level

• Entry-level (training provided)

About the Company

• Join a fast-paced, fun, and supportive team in the Downtown Parkdale area where no two days are the same.
• We provide the opportunity to learn, grow, and develop within the property management field.