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About the Role
Wedlake Bell is seeking a Legal Secretary for their Private Client team. This role is crucial for supporting fee-earners with document preparation, file management, diary management, and client liaison, ensuring the team operates smoothly. The ideal candidate thrives in a fast-paced environment and is dedicated to providing excellent service.
Responsibilities
- Support the preparation and management of legal documents, BD material, presentations, and correspondence from dictation, drafts, or typed documents.
- Respond quickly to new tasks assigned by the team via BigHand.
- Manage diaries efficiently for fee earners, arranging meetings and appointments, including in-person or video calls via MS Teams.
- Organize travel arrangements for business trips within the UK and abroad.
- Communicate with clients and stakeholders, providing administrative and case-related support.
- Open, maintain, and organize team files via iManage for easy information access.
- Liaise with the firm's AML team to open new matters and collect required client documents.
- Support Private Client team's BD initiatives by updating the CRM with client information and activity via InterAction.
- Coordinate the billing process for fee-earners by opening matters via 3E Elite and liaising with the Accounts & Finance team.
- Handle confidential information with discretion.
- Perform other ad-hoc duties as required.
Requirements
- Proven experience as a Legal Secretary (at least six years) in a fast-paced law firm, ideally within a Private Client environment.
- Exceptional organizational skills with the ability to prioritize tasks effectively under tight deadlines.
- Fast and accurate typing skills with high standards of written English and grammar.
- Strong communication skills, both written and verbal, with an emphasis on client service.
- Proficiency in Microsoft Office Suite.
- Familiarity with legal document management systems or other key software (iManage, 3E Elite, InterAction, BigHand, etc.).
- Keen attention to detail and a commitment to accuracy.
- Ability to work collaboratively in a team environment.
- Discretion in handling confidential information.
Skills
- Legal document preparation
- File management
- Diary management
- Client liaison
- Organizational skills
- Prioritization
- Typing
- Written English
- Grammar
- Verbal communication
- Client service
- Microsoft Office Suite
- iManage
- 3E Elite
- InterAction
- BigHand
- Attention to detail
- Teamwork
- Discretion
Location
- City of London
Work Type
- Full-time
- Permanent
- Hybrid (four days office attendance per week)
Experience Level
- At least six years
Salary/Compensations
- Competitive starting salary
Benefits
- Comprehensive pension plan
- 25 days paid holiday per annum
- Additional leave for significant life events
- Option to purchase up to five additional days of holiday each year
- Life Assurance
- Competitive income protection scheme
- Private Medical Insurance from day one
- Private Dental Insurance from day one
- Enhanced parental leave policies
- Employee Assistance Programme with face-to-face counselling services
- Staff wellbeing initiatives (e.g., Pilates classes, subsidised gym memberships)
- Bonus schemes recognising referrals and client introductions
About the Company
- Wedlake Bell is a Top 100 law firm located in the City of London, offering full services across Private Client, Real Estate, Business Services, and Disputes.
- The firm has 81 Partners and approximately 400 staff members, experiencing year-on-year growth.
- The company culture is recognized as one of the best in City law, built on trust, collaboration, and mutual respect.
- Wedlake Bell supports work/life balance, personal development, and building strong connections, with regular firm socials and events.
Equal Opportunity
- Dedicated to fostering a diverse and inclusive workplace where every individual is respected and valued.
- Welcome applications from all qualified candidates, irrespective of their background or personal circumstances.