Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our five-member Management Team. This role serves as the central coordination point for their daily schedules, communication, and travel, ensuring smooth operations in a fast-paced environment.

Responsibilities

• Manage and coordinate the calendars of five Management Team members.
• Act as the central point of contact for meeting and appointment requests.
• Schedule, reschedule, and prioritize internal and external meetings.
• Identify and resolve scheduling conflicts proactively.
• Ensure relevant information, participants, and meeting details are available in advance.
• Support the Management Team with email organization and prioritization.
• Identify important, urgent, and actionable messages.
• Ensure requests are followed up on and nothing is missed.
• Coordinate closely and regularly with all five Management Team members.
• Communicate professionally with internal and external stakeholders on behalf of the Management Team.
• Organize and coordinate business travel for the Management Team.
• Book flights, trains, hotels, and other travel arrangements.
• Prepare clear travel schedules and make adjustments as needed.
• Align appointments, locations, and travel requirements.
• Maintain an overview of schedules and priorities across the Management Team.
• Proactively follow up on appointments, requests, and organizational topics.
• Bring structure to changing priorities and support efficient collaboration.
• Serve as a reliable interface between the Management Team and stakeholders.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a comparable coordination role.
• Excellent organizational and time-management skills.
• Ability to coordinate multiple senior stakeholders and calendars simultaneously.
• Strong sense of prioritization and attention to detail.
• Proactive mindset with the ability to take ownership.
• High level of discretion and professionalism when handling confidential information.
• Strong written and verbal communication skills.
• Confidence communicating with senior stakeholders and external partners.
• Ability to remain structured and calm when priorities or schedules change.
• Very good digital skills and confidence working with modern collaboration and productivity tools.
• Fluent English is required.
• Based in Germany, Greece, or Poland.

Skills

• Google Workspace
• Slack
• TravelPerk
• Yokoy

Location

• Germany
• Greece
• Poland

Work Type

• Remote-first

Experience Level

• Supporting multiple executives or a Management Team
• Working in an international or distributed organization
• Working in a fast-paced consulting, tech or professional services environment
• Coordinating complex international travel
• Improving or setting up administrative processes

About the Company

• We help Consumer Goods brands achieve commercial digital excellence, from strategy to hands-on implementation.
• Our teams craft omni-channel experiences and deliver Salesforce-driven solutions.
• We are an official Salesforce partner and a member of the Consumer Goods Cloud Advisory Board.
• We bring together deep industry know-how in retail, healthcare, and manufacturing.
• We combine agile delivery and modern tech to solve complex business challenges.
• We foster a global, remote-first culture with colleagues across Germany, Greece, Portugal, Switzerland, and the UK.
• Our values are Authenticity, Adaptability, Meaningfulness, and Bravery.