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About the Role

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

Responsibilities

• Processes and maintains accurate records of all real estate transactions.
• Accurately reports information to the Office Manager and the Accounting Department.
• Collects, types and processes advertisements for newspapers and television.
• Orders installation and removal of signs, and maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties including typing and filing.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents.
• Updates real estate transaction data into the computer system.
• Answers telephone and greets visitors.
• Requests machine repairs and orders office supplies.
• Maintains office in a neat, orderly and attractive manner.
• Processes earnest money and commission check deposits.
• Co-ordinates and processes files in conjunction with the TC team.

Requirements

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers.
• Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Prior experience in an office administrative role is preferred.
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material.
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

Skills

• Computer skills
• Typing with accuracy
• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Microsoft Publisher
• Microsoft Outlook

Location

• Norwich, NY

Work Type

• Full-time

Experience Level

• Entry Level

Education Level

• High school diploma required
• Business school education desirable

Salary/Compensations

• $16-20 per hour

About the Company

• HowardHanna.com
• Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
• The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Equal Opportunity

• Howard Hanna Real Estate Services is committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
• The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.