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About the Role

Ardent Eagle Solutions (AES) is seeking Records Management Specialists to support a federal contracting opportunity with the U.S. Department of Commerce (DOC), Economic Development Administration (EDA). This role will assist with the assessment, modernization, and ongoing execution of EDA's Records Management Program, including inventories, audits, electronic records management, and disposition activities.

Responsibilities

Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
Assist with the analysis, development, and review of administrative operating procedures.
Support records management activities, management plans, reports, and program documentation.
Participate in records inventories, audits, and reconciliations.
Identify and document records series, owners, formats, volumes, locations, restrictions, and applicable records schedules.
Coordinate and track document requests in accordance with applicable NARA and Federal Records Center guidance.
Support classification reviews, as required.
Respond to customer requests for records, documents, or records management assistance.
Digitize analog records into electronic formats in accordance with applicable NARA standards.
Support preparation of expired records for authorized destruction or other disposition.
Perform records receipt, storage, indexing, and inventory activities.
Conduct quality control reviews of records and box contents.
Perform inventory reconciliations and assist with identifying discrepancies or corrective actions.
Support digital and electronic records activities involving email, electronic messages, shared drives, SharePoint, and other repositories.
Assist in developing SOPs, desk guides, checklists, training materials, and other records management resources.
Coordinate schedules for deliverables, reviews, briefings, and other program activities.
Assist with progress reporting, transition activities, and knowledge transfer.
Collaborate with geographically dispersed Government and contractor personnel to support consistent records management practices across EDA.

Requirements

Approximately 4 or more years of related professional experience in records management, document management, information management, information governance, administrative records support, or a closely related field.
Experience working with NARA records retention policies, schedules, or records management requirements.
Experience supporting records inventories, file plans, records disposition, document control, indexing, digitization, or records reconciliation activities.
Familiarity with electronic records and common digital repositories, such as shared drives, SharePoint, email systems, or comparable platforms.
Ability to organize, track, review, and reconcile large volumes of records or information accurately.
Strong attention to detail and commitment to quality control.
Ability to interpret established policies and procedures and apply them consistently.
Strong written and verbal communication skills.
Ability to collaborate effectively with senior records management personnel, Government stakeholders, and geographically dispersed teams.
Prior federal records management or federal contracting experience is preferred.
Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information.
US citizenship may be a prerequisite for certain roles.

Skills

Records Management
Document Management
Information Management
Information Governance
Administrative Records Support
NARA Records Retention Policies
Records Inventories
File Plans
Records Disposition
Document Control
Indexing
Digitization
Records Reconciliation
Electronic Records Management
SharePoint
Email Systems

Location

Remote
United States

Work Type

Primarily Remote
Onsite Support when authorized

Experience Level

4+ years of related professional experience

Education Level

Bachelor's degree in a related field or equivalent combination of education and relevant professional experience.

Salary/Compensations

$65,000 – $110,000 annually

Benefits

Medical/Dental/Vision Coverage
Matching 401(k) Plan
Continuing Education Assistance
Paid Time Off

About the Company

Ardent Eagle Solutions (AES) is a company supporting federal contracting opportunities.
AES offers a comprehensive benefits package to its employees and their families.

Equal Opportunity

Ardent Eagle Solutions is an Equal Opportunity Employer.
All qualified applicants will receive consideration without regard to disability or protected veteran status.