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About the Role

Startup Insider Live is the first daily digital festival for the German startup scene, aiming for up to ten professional, live-produced sessions daily. You will ensure SI Live broadcasts flawlessly each day, coordinating between technology, sales, content, and community without direct authority, but with the overview and authority to keep things together. You think in scalable systems and processes, not individual tasks.

Responsibilities

Build and optimize all processes to function seamlessly with 10 daily sessions.
Coordinate internal teams including graphic designers, moderators, and the tech team, ensuring all threads are held together without personally handling every task.
Identify potential process breakdowns before they occur.
Develop backup solutions for contingencies, such as speaker cancellations.
Lead the bi-weekly Greenroom meeting with the entire SI Live team.
Facilitate concise discussions, drive decisions, and prevent off-topic brainstorming.
Maintain clear task tracking to ensure nothing falls through the cracks.
Ensure Sales, Content, and Tech teams are consistently informed proactively.
Identify and close information silos.
Actively build and maintain a pool of reliable speakers.
Manage complete speaker assets: photos, titles, descriptions, presentations.
Brief speakers to ensure they inform rather than pitch.
Find and coordinate new moderators for the growing program.
Ensure each session is fully prepared online at least two weeks in advance.
Maintain Airtable as the Single Source of Truth and trigger subsequent steps.
Understand the interplay of Tally, Airtable, WordPress, Luma, and RingCentral.
Provide prompt and binding responses to customer and speaker communications.
Actively solicit feedback after each session.
Proactively identify and resolve issues.
Prepare a structured weekly report covering participants, speakers, customers, and internal metrics.
Maintain a dashboard showing daily progress.
Start every meeting with factual data.
Ensure videos are edited and archived the day after the session.
Take responsibility for the weekly SI Live newsletter, ensuring timely delivery every Thursday without reminders.

Requirements

2-4 years of experience in an operational role (Startup, Media, Events, and/or Digital).
Strong project management skills, with the ability to coordinate multiple people and dependencies without causing chaos.
Experience in meeting facilitation, including efficient moderation, driving decisions, and time management.
Understanding of how tools and automations work (n8n, Airtable, Tally, CMS), including comprehension of their functionality and purpose without necessarily coding.
End-to-end thinking, focusing on the quality of the outcome rather than just task completion.
A good sense for compelling topics and content that attract the audience.
Data affinity, including reading dashboards, identifying patterns, and deriving decisions from them.
Proficiency in German (written and spoken) is mandatory.
English proficiency is a plus.

Skills

Operations
Scalability
Process Optimization
Coordination
Project Management
Meeting Facilitation
Task Tracking
Internal Communication
Transparency
Speaker Management
Content Coordination
Website Management
Customer Communication
Feedback Collection
Problem Solving
Reporting
Dashboarding
Data Analysis
Newsletter Management
Tool Understanding (n8n, Airtable, Tally, WordPress, Luma, RingCentral)
Live Formats
Event Management
Digital Product Management

Location

Berlin-Mitte
Remote

Work Type

Hybrid
Full-time

Experience Level

2-4 years

Salary/Compensations

Fixum + attractive development perspective

Benefits

Scalability: Opportunity to build operations for a growing format and shape its development, including future team building.
Network: Daily access to founders, investors, and experts from the DACH startup ecosystem.
Direct collaboration with Jan, ensuring short paths, quick decisions, and significant autonomy.
Growing leadership responsibility as the system stabilizes.
Flexibility: Hybrid work model with 3-4 days in Berlin-Mitte and the rest remote.

About the Company

Startup Insider connects key players in the German digital economy, offering insights into innovation, technology, and trends.
With over 50,000 decision-makers, the most widely distributed startup newsletter, and the most listened-to startup podcast in the DACH region, it is the leading information medium for the scene.
Supported by top investors, business angels, and an advisory board, Startup Insider is developing the first comprehensive data and communication platform for the European startup ecosystem.
The company culture is characterized by change, a drive to shape, and a healthy error culture, valuing curiosity, passion, and the courage to question things.
Team and culture fit are prioritized over skill set, seeking individuals who align with company values.
The culture is open, collegial, and transparent, valuing initiative, diversity, and flat hierarchies.
The best idea wins, with arguments mattering more than job titles.
Responsibility and growth are encouraged, viewing mistakes as learning opportunities.

Equal Opportunity

We welcome all applications regardless of gender, origin, religion, or identity.