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About the Role

Promise Academy, the K-12 charter school within Harlem Children’s Zone's cradle-to-career pathway, seeks an Office Manager to support its mission of breaking the cycle of intergenerational poverty and empowering students to succeed in college and beyond.

Responsibilities

• Sets up and cleans up after meetings in the conference room.
• Supervises space planning and internal office moves and renovations.
• Oversees proper and timely maintenance and repairs of office equipment.
• Interacts with appropriate parties to address building services issues (HVAC, electrical, plumbing, security).
• Answers phones and directs correspondence.
• Manages part-time cleaning staff.
• Updates employee files, maintains staff timesheets, and communicates with payroll.
• Updates the database and tracks various systems.
• Creates and maintains new electronic and paper filing systems.
• Assists with day-to-day financial recordkeeping (petty cash, expense reports, reconciliations).
• Prepares memorandums and materials describing office procedures and standards.
• Maintains proper document filing systems for clients and office management tasks.
• Coordinates the purchase order process and negotiates contracts for office supplies, furniture, equipment, and administrative/maintenance services.
• Monitors contracts for office equipment and support services.
• Maintains an inventory of office supplies.
• Organizes staff development sessions and training in office technology.
• Performs telephone outreach as needed.
• Performs other duties as assigned.

Requirements

• Must be well organized and detail-oriented.
• Must have excellent verbal and written skills.
• Ability to function well as part of a team and work independently.
• Ability to adapt to the needs of the department.
• Does not provide work visas for candidates requiring employer sponsorship.

Skills

• Proficiency in Google Office Suite

Location

• New York

Work Type

• Full-time

Experience Level

• 3-5 years relevant experience

Education Level

• Bachelor's degree

Salary/Compensations

• $55,000-$65,000 per year

Benefits

• Generous paid time off, including sick and personal days
• No-cost health insurance (medical, dental, and vision)
• Up to $30,000 in student loan forgiveness
• 403(b) retirement plan

About the Company

• Harlem Children’s Zone's mission is to break the cycle of intergenerational poverty and unlock new possibilities for children, families, and communities.
• Promise Academy delivers exceptional education alongside holistic support.

Equal Opportunity

• Harlem Children’s Zone is an Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees.