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About the Role

The Private Events Coordinator will lead the venue rental program at prominent Hudson Pacific Properties assets, including the historic San Francisco Ferry Building. This position blends event sales, client hospitality, complex logistical coordination, and administrative oversight.

Responsibilities

• Act as the primary manager for private event sales, onsite coordination, and venue stewardship across key properties.
• Host tours for prospective clients, planners, and vendors to drive rental bookings.
• Draft and manage proposals, contracts, event timelines, floor plans, and layout diagrams.
• Foster strong, collaborative relationships with property management, office tenants, clients, planners, and vendors.
• Implement, update, and enforce venue policies, safety guidelines, and operating procedures.
• Manage event staffing schedules to ensure proper coverage for all bookings.
• Coordinate closely with property management and engineering teams to protect and maintain historic building infrastructure.
• Navigate and secure required city and regional permits (e.g., SFDPH, SFFD, ABC, BCDC, Port of San Francisco).
• Maintain accurate inventory records for venue event equipment and assets.
• Track market trends and maintain active engagement within the local events and hospitality community.
• Maintain and distribute a master calendar of private events across departments.
• Track sales metrics, venue revenue, and booking pipelines.
• Oversee the end-to-end contracting process and manage client billing alongside accounting and property management.
• Collect, verify, and archive vendor Certificates of Insurance (COIs).
• Issue detailed event operational briefs and reminders to internal teams (engineering, custodial, security, office management, and tenants).
• Serve as a creative thought partner for broader property programming, activations, and marketing initiatives.
• Capture occasional onsite photography/media during live events for marketing assets.
• Handle other operational duties as assigned.

Requirements

• Minimum of two years related work experience in event coordination, venue sales, or hospitality management.
• Flexible scheduling availability – willingness to work a flexible schedule, including evenings, weekends, and occasional holidays based on event schedules.
• Familiarity with San Francisco permitting processes, city agencies, and historic structure guidelines is highly preferred.
• Strong creative instincts and ability to collaborate.
• Expert time management and organizational skills.
• Exceptional interpersonal and client-facing skills with a track record of resolving conflicts and securing repeat business.
• Superior time management and multitasking ability in high-pressure, fast-paced environments.

Skills

• Microsoft Office Suite (Word, Excel, Outlook)
• Event management software or floor-planning tools (e.g., Tripleseat, Social Tables) is a plus.

Location

• San Francisco

Work Type

• Full-time

Experience Level

• Minimum of two years related work experience

Education Level

• 4-year degree from accredited college or university preferred.

About the Company

• Hudson Pacific Properties is a real estate company focused on innovation epicenters for media and tech.
• Founded in 2006, the company owns, transforms, builds, and operates marquee office and studio properties in key locations like Los Angeles, Silicon Valley, San Francisco, Seattle, and Vancouver.
• Their properties are home to Fortune 500 companies, growth companies, and startups, with an emphasis on the media and tech industries.
• The company concentrates on areas where talent resides and wants to be, working closely with tenants and clients to create ideal environments and provide services that enable employees to thrive.
• Hudson Pacific Properties builds, creates value, and focuses on future opportunities.

Equal Opportunity

• Hudson Pacific Properties is proud to be an Equal Opportunity employer.
• We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.
• Employment is contingent upon completion of applicable screenings in accordance with local laws.
• The company uses E-Verify to confirm the identity and employment eligibility of all new hires.
• If you require a reasonable accommodation during the application or hiring process, please notify us at talent@hudsonppi.com so we can support you throughout the recruitment experience.