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About the Role

The Board Liaison serves as the critical administrative link between RJC's Board Chair and its Executive Leadership. This role supports the day-to-day activities of the Board and its associated Committee portfolio, while also providing support to the Executive Assistant.

Responsibilities

• Assist in the planning and organization of all meetings of the Board and its associated committees, including the Annual General Meeting, and Board Strategy Offsite.
• Manage the logistics of Board meeting materials, including gathering, consolidating, monitoring updates, and organizing all finalized files into a complete Board package.
• Ensure appropriate notice periods (mailing deadlines) are met.
• Develop and manage the annual Board and Committee calendar, ensuring alignment with financial reporting cycles.
• Attend all meetings (in-person and virtual) to record comprehensive, accurate minutes and track follow-up action items.
• Create accurate meeting minutes, ensure prompt turnaround times, and distribute for approval.
• Maintain the corporate minute books (Board, Finance, HRCC and Governance).
• Maintain the Board’s Annual Work Plan.
• Maintain the Governance Manual (Articles, Terms of Reference, Policies, Guidelines).
• Act as the primary point of contact fielding inquiries and facilitating communication between the Board and Executive Leadership.
• Support the Executive Assistant as requested.

Requirements

• 5 to 7 years of administrative experience, preferably at the Executive level.
• 2+ years of experience working with governance processes.
• Ability to work outside regular business hours to attend Board meetings and compile Board package material from across multiple time zones.

Skills

• Exceptional organization: Manages complex calendars, travel, meetings, and priorities with precision.
• Time management: Knows what’s urgent versus essential.
• Communication skills: Clear, concise, and professional (written and verbal).
• Attention to detail: Consistently ensuring accuracy and thoroughness in every task.
• Technology literate: Comfortable with productivity tools (email, calendars, Word, Excel, etc.).
• Projects coordination: Tracks deadlines, follows up, and keeps initiatives moving.
• Reliability and accountability: Follow through consistently.
• Proactivity: Acts without being asked.
• Resilience under pressure: Performs well in fast-paced, high-stakes environments.
• Integrity: Trustworthy and ethical.
• Confident humility: Self-assured while remaining supportive.
• Creative mindset with a proactive approach.
• Supportive teammate and trusted advisor.
• Accountable, reliable, and quality-focused.
• Committed to continuous learning and improvement.
• Leads self and others with purpose and professionalism.

Location

• Toronto

Work Type

• Travel is required in this role (20%)

Experience Level

• 5 to 7 years of administrative experience
• 2+ years of experience working with governance processes

Education Level

• Certification or degree in Business or Public Administration, or a related field is preferred.

Salary/Compensations

• $80,000 - $100,000

Benefits

• Eligibility for a performance-based bonus
• Share ownership program
• Comprehensive and generous benefits package
• $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Opportunity to become part of an employee-owned organization
• RJC’s matching Retirement Registered Saving Plan (RRSP)

About the Company

• RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States.
• Leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.
• Commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people.
• Driven by a purpose: to positively impact our communities and invest in our team’s growth and success.
• An inspiring workplace that supports its people and recognizes great work.
• Stimulating, challenging projects and development opportunities to help you grow your skills and career.
• Being part of a supportive and inclusive network of people that help each other reach their goals.

Equal Opportunity

• At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected.
• We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment.
• At RJC, inclusivity and diversity are commitments we all share.