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About the Role

The Office Coordinator is responsible for ensuring a safe, organized, and productive workplace. The role includes overseeing daily office operations, administrative duties, inventory control, and vendor and building management relations. The role requires being in the office 4 days/week.

Responsibilities

• Manage day-to-day operations of the office to foster a positive and productive work environment.
• Oversee and support all administrative tasks, ensuring a well-organized, clean, and resource-stocked office.
• Develop, implement, and uphold office policies, procedures, and protocols to improve organizational efficiency.
• Oversee conference room scheduling and management.
• Identify opportunities for office management improvements.
• Execute Business Continuity Plans (BCP) to support ongoing office functionality.
• Act as the main point of contact for office resources (coffee, snacks, equipment, parking, badges, mail, couriers, postage, and copiers), and monitor contract renewal dates.
• Organize in-office events and training sessions, handling scheduling, staffing, catering, and cleanup for meetings and social functions.
• Manage conference room schedules to ensure equitable and efficient use.
• Coordinate with HR to assist with onboarding and offboarding processes and provide training and support to office staff.
• Maintain strong relationships with building management to ensure a safe and well-maintained office environment as well as overseeing parking with the building.
• Provide a collegial, productive employee experience by fostering an organized and well-functioning workspace.
• Assist in planning and executing in-office social and community events (e.g., holiday celebrations, team-building activities).
• Collaborate with the social committee and other groups to promote office-related functions and engagements.
• Work with internal communications to promote the office to the wider Gen II community through Viva Engage and the weekly newsletter.
• Maintain the San Francisco office intranet page.
• Select and coordinate with external vendors as needed to support office resources and needs.
• Maintain positive relations with building management to ensure ongoing maintenance, safety, and facility management.
• Serve as the reception point, handling visitor greetings, mail and packages.

Requirements

• Strong client service mentality with the ability to interact positively with a wide range of internal and external stakeholders.
• Multitasking capability with a thorough, process-oriented, and detail-focused approach.
• Independent judgment and critical thinking abilities in a fast-paced and evolving environment.
• Comfortable with technology and handling of audio visual equipment.
• Dependable, flexible, patient, resourceful, and efficient.
• Excellent interpersonal and communication skills for effective interaction across all organizational levels.
• All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States.

Skills

• MS Office (Word, Excel, PowerPoint)
• Office management software

Location

• San Francisco

Work Type

• Full-time
• Hybrid

Experience Level

• 2 - 5 years of administrative and executive support experience

Education Level

• Associate or bachelor’s degree preferred

Salary/Compensations

• $70,000 to $80,000

Benefits

• Commission plan
• Comprehensive benefits package

About the Company

• Gen ll is looking for a full-time Office Coordinator to join our growing team of 30+ professionals.