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About the Role

Provide administrative support to the Building Operations Manager, ensuring the efficient functioning of the organization by managing administrative tasks, facilitating communication, and coordinating initiatives. The ideal candidate will be highly organized, detail-oriented, possess excellent communication and problem-solving skills, and the ability to multitask in a fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings and appointments.
• Manage and prioritize incoming communications (phone calls, emails, mail) and respond or redirect inquiries as appropriate.
• Attend and coordinate meetings.
• Prepare and distribute meeting agendas, minutes, and other relevant materials.
• Follow up on action items and ensure timely completion.
• Manage administrative tasks such as databases, filing systems, and copying.
• Assist in drafting and editing correspondence, reports, presentations, and other documents as required.
• Assist in researching, vetting, and onboarding new vendors by collecting pertinent documentation and conducting professional reference checks.
• Create and maintain tracking and reporting mechanisms to evaluate, analyze, and report on various projects.
• Maintain confidentiality of sensitive information and exercise discretion in handling department matters.
• Communicate as requested with a variety of internal and external parties, such as staff in the field, vendors, service providers and agency representatives.
• Other duties as requested.

Requirements

• Ability to travel between HFH sites within the five boroughs of NYC via public transportation or car.

Skills

• Proficient in Microsoft Office, Excel, Outlook.
• Organized
• Able to communicate across different departments

Location

• New York City

Work Type

• Full-time

Education Level

• High School Diploma/Associate degree

Salary/Compensations

• $42,000 - $45,000

Benefits

• Comprehensive health insurance (including medical, dental, and vision)
• Employer-funded 403(b) retirement plan
• Commuter benefits
• Life insurance
• Work/Life Assistance Program
• 3 weeks paid vacation
• 10 sick days
• 3 personal days
• 12 paid holidays

About the Company

• Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.

Equal Opportunity

• Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth, and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.