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About the Role

AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Toronto office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. We’re looking for someone who is dedicated, quick-thinking, and eager to grow. Our future colleague will act as a key liaison between the finance and project management teams to ensure timely, accurate client billing and payment tracking. They will be responsible for maintaining financial data integrity, managing accounts receivable, and supporting the Finance department during monthly closing cycles. They must be able to take initiative, be action-oriented and collaborative, and enjoy analyzing information and using logic to solve problems. They should also have the capacity to juggle multiple projects with minimal supervision and have a strong time and priority management.

Responsibilities

Manage billings for assigned accounts/clients monthly
Ensure proper details are included on invoices per project manager instructions
Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions
Ongoing communication/follow ups with project managers for outstanding purchase orders
Ensure data integrity and accuracy in all financial systems
Create, review and verify jobs created to make sure proper rates are charged for all consultants
Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system
Manage accounts receivable statements collection efforts in a timely and efficient manner
Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation
Assist the Finance department in meeting monthly short deadlines

Requirements

College diploma in accounting or a relevant field
2 years’ experience in a billing / accounts receivable role or other related work
Experience with basic office practices and procedures, including the use of standard office technology
Strong, current and general computer skills including word processing, file management, database management and electronic mail
Strong skills with MS Office software, in particular Excel, Outlook and Word
Understanding of Maconomy, MediaOcean or other Enterprise Resource Planning (ERP) accounting software, an asset
Experience in the professional services industry, an asset

Skills

Excellent interpersonal and communication skills
Good writing skills
Capacity to juggle multiple projects with minimal supervision
Strong time and priority management
Independent and action-oriented
Team player and collaborative
Great attention to detail

Location

Toronto

Work Type

Hybrid
35-hour work schedule per week

Experience Level

2 years’ experience

Education Level

College diploma in accounting or a relevant field

Benefits

A competent, efficient and passionate team
A positive and supportive work atmosphere
A communicative manager who is close to their team, expects transparency and the best from their employees, is ready to offer support and open to questions
Regular activities and events for employees

About the Company

AVENIR GLOBAL is a Montreal-based holding and management company with an active operations mindset and a hands-on approach to all its investments. A global powerhouse of specialist communications firms, AVENIR GLOBAL has close to 1,000 staff and offices in 22 locations across Canada, the U.S., Europe and the Middle East, and ranks among the top 25 largest communication firms in the world.
In Canada, AVENIR GLOBAL owns NATIONAL Public Relations, the country’s leading public relations firm with nine offices from coast to coast; and Time & Space, a leading media strategy, planning, execution, and insights agency.
In the United States, AVENIR GLOBAL owns the integrated communication agency SHIFT Communications; and the public relations and communication company Padilla, which includes the brand consultancy Joe Smith and the food and nutrition affairs experts at FoodMinds.
In Europe, AVENIR GLOBAL owns the strategic communications consultancy Madano and global insight and strategy firm Thinks, both based in London; as well as Hanover, one of the leading strategic communications and public affairs consultancies in Europe and the Middle East, with offices in London, Brussels, Dublin, Dubai, and Riyadh.
The AVENIR GLOBAL network also includes the global healthcare communication agency AXON, with offices in London, Toronto, New York and Copenhagen; and London-based creative healthcare communications agency Cherry.
A stable, fast-growing Canadian-owned communications firm, boasting numerous acquisitions over the past five years and established for 50 years and recognized in the market as a leader through its flagship brands such as NATIONAL

Equal Opportunity

We are committed to employment equity and encourages applications from all qualified candidates.
Accessibility accommodations for candidates requiring them are available upon request.