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About the Role

In this fast-paced role, you will serve as both an Office Manager and Executive Assistant, providing critical support to multiple U.S.-based Executives and Vice Presidents. You will manage complex calendars, domestic and international travel, expense reporting, executive communications, and presentation development. In addition, you will oversee day-to-day office operations, ensuring efficient and professional workplace experience. Success in this role requires strong collaboration with executive assistants and business partners to support senior leaders and coordinate activities across the Austin office.

Responsibilities

Manage complex executive calendars, scheduling priorities, travel arrangements, and expense reporting.
Coordinate domestic and international travel, including itineraries, accommodations, visa requirements, and contingency planning.
Prepare executive briefings, presentations, reports, meeting materials, and other business documents.
Manage executive communications and serve as a liaison between leadership, employees, customers, and external stakeholders.
Plan and coordinate leadership meetings, offsites, team events, and other business functions with exceptional attention to detail.
Partner with Executive Assistants and business stakeholders to align executive schedules and support company-wide initiatives.
Serve as the primary point of contact for building management, vendors, service providers, and workplace partners.
Manage office facilities, supplies, equipment, and workplace services to maintain an organized and productive environment.
Coordinate onsite office activities, meeting logistics, and employee engagement programs.
Support special projects and additional administrative initiatives as needed.

Requirements

Applicants must be currently authorized to work in the United States on a full-time basis. Western Union will not sponsor applicants for work visas for this position.
5+ years of experience supporting senior executives in an Executive Assistant capacity.
3+ years of experience managing office operations or business administration functions.
Demonstrated ability to maintain professionalism, discretion, sound judgment, and confidentiality while supporting senior leaders.
Proven ability to anticipate needs, manage competing priorities, and thrive in a fast-paced environment.
Strong verbal and written communication skills, with the ability to build relationships and interact effectively at all levels of the organization.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
Experience coordinating complex domestic and international travel and processing executive expense reports.
Experience using expense management systems such as Concur preferred.
Demonstrated ability to collaborate cross-functionally and influence outcomes without direct authority.
Strong organizational, time management, and attention-to-detail skills.
Bachelor's degree, Associate's degree, or equivalent experience.
Experience supporting C-suite executives within a public company or global organization.
Experience managing vendor relationships, contracts, and workplace operations.

Skills

Microsoft Office Suite
Outlook
Word
PowerPoint
Excel
Teams
Concur
Expense management systems
Communication skills
Organizational skills
Time management skills
Attention to detail

Location

11902 Burnet Rd., Suite 350, Austin, TX 78758

Work Type

HYBRID

Experience Level

5+ years of experience supporting senior executives
3+ years of experience managing office operations

Education Level

Bachelor's degree
Associate's degree
Equivalent experience

Salary/Compensations

$85,000 - $95,000 per year

Benefits

Short-term incentives
Multiple health insurance options
Accident and life insurance
Access to best-in-class development platforms
Medical, Dental, Vision, and Life Insurance
Tuition Assistance Program
Employee Discount Program
Parental Leave
401K Plan

About the Company

At Western Union, we're more than a trusted name in global payments. We're moving beyond remittances, beyond cash, and beyond the expectations of our customers.
Our talented teams enable us to transform into a digital-first company, built on the strength of our retail foundation and powered by next-generation payments. All this with the goal of helping people prosper.
Our customers inspire us to push boundaries and create services that make life easier and communities stronger. Wherever you are in the world, we're committed to shaping the next generation of financial experiences.
Join us as we go beyond and be part of a team that's redefining what's possible.
We make financial services accessible to humans everywhere. Join us for what's next.
Western Union is well positioned to become the world's most accessible financial services company, transforming lives and communities. More than moving money, we design easy-to-use products and services for our digital and physical financial ecosystem that help our customers move forward.
Just as we help our global customers prosper, we support our employees in achieving their professional aspirations. You'll have plenty of opportunities to learn new skills and build a career, as well as receive a great compensation package. If you're ready to help drive the future of financial services, it's time for Western Union. Learn more about our purpose and people at https://careers.westernunion.com/

Equal Opportunity

We are passionate about honoring our employee's identity and fostering a feeling of belonging. Our commitment is to provide an inclusive culture that celebrates the unique backgrounds and perspectives of our global teams while reflecting the communities we serve. We do not discriminate based on race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran status. The company will provide accommodation to applicants, including those with disabilities, during the recruitment process, following applicable laws.