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About the Role

Provides direct administrative coordination and support to a department and/or group of professionals, relieving supported individuals of administrative responsibilities to enable greater productivity and efficiency. Represents the firm professionally in all communications and may interface with clients and outside parties. Works under limited guidance, exercising discretion and independent judgment to analyze information requests and determine trends. Proactively identifies systems and processes for greater efficiencies.

Responsibilities

Arranges complex travel itineraries and submits expense reports.
Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics.
Updates and maintains contact databases.
Compiles and analyzes information for reports or presentation materials.
Prepares reports, charts, graphs, or tables.
Provides office support including answering phones, greeting clients, distributing mail, maintaining files, taking meeting minutes, creating documents, and processing invoices.
Participates in projects requiring independent judgment/interpretation of policies/practices.
Acts as a resource and trains new and/or junior administrative team members.
Performs additional responsibilities as requested.

Requirements

Five plus years working in an office environment.
Experience supporting senior-level bankers highly preferred.
Professional or financial services industry background preferred.
Excellent verbal and written communication skills.
Proven problem-solving and critical thinking skills.
Willingness to adapt to change.
Multitasking abilities.
Ability to work in a fast-paced environment.
Strong teamwork ability.
Ability to maintain confidentiality.
Attention to detail.
Ability to prioritize.
Strong organizational skills.
Ability to work in a team setting.

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook

Location

Hybrid

Work Type

Hybrid

Experience Level

Five plus years

Education Level

High school education required
Bachelor's degree a plus

Salary/Compensations

$110,000—$135,000 USD

Benefits

Medical coverage
Dental coverage
Vision coverage
Employer paid short-term disability
Employer paid long-term disability
Life insurance
401(k)
Profit sharing
Paid time off
Maven family & fertility benefit
Parental leave (including adoption, surrogacy, and foster placement)
Other voluntary benefits
Discretionary annual bonus
Commission-based incentives

About the Company

William Blair strives to attract qualified candidates who specialize in investment banking, investment management, private wealth management, and other strategic resource groups.
Committed to empowering colleagues to deliver client success and engage in communities.
Has delivered trusted advice for nine decades, deepening expertise and relationships across asset classes and markets throughout North America, Europe, and Asia.
Provides advisory services, strategies, and solutions to meet clients’ evolving needs amid dynamic market conditions and varying industries.
An independent partnership with colleagues who have unique experiences, perspectives, and backgrounds.
Empowers people to bring their best thinking to deliver tailored, thoughtful work and problem-solving abilities that clients expect.

Equal Opportunity

William Blair is an equal opportunity employer.
Complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for.
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