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About the Role

The Event Services Coordinator provides professional client services support in planning, organizing, and managing events, monitoring logistics, and handling all coordination tasks from booking through conclusion.

Responsibilities

• Oversees all aspects of facility operations related to events.
• Meets with client groups to plan and organize assigned meetings and/or events.
• Coordinates activities with service contractors for assigned meetings and/or events.
• Guides clients in preparation of events by interpreting contract provisions, policies, and procedures.
• Keeps clients informed of deadline schedules, including floor plan submissions, meeting room set-up specifications, and insurance requirements.
• Provides clear, concise, and timely communication of detailed requirements to operational departments.
• Assists in scheduling operational set-ups for equipment or service needs.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining contact with clients and facility staff to ensure success.
• Follows up on all client requests, concerns, and problems.
• Attends planning, organization, and other event and facility meetings.
• Produces a Schedule of Events Report for the weekly staff meeting.
• Works with Sr. Sales Manager to enter event bookings into the Legends Global Month at a Glance Calendar.
• Processes contract paperwork.
• Plans client meetings and works with catering services ensuring set up is accurate.

Requirements

• Ability to work under supervision and interact with all levels of staff including Management.
• Ability to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays.
• Regularly required to move around the facility.
• Required to stand for long hours during events.
• Required to talk and hear.
• May require work inside or outside of the building, as needed by events.

Skills

• Excellent organizational, planning and interpersonal skills
• Experience with some form of floorplan software
• Proficient in Microsoft Word, Excel, and PowerPoint
• Ability to prioritize multiple projects
• Demonstrate problem-solving and communication skills
• Professional presentation, appearance and work ethic
• Knowledge using Microsoft Office and floorplan software

Location

• Albany, NY

Work Type

• Full-time

Experience Level

• 1 – 3 years related experience
• Supervisory experience preferred

Education Level

• Minimum- 2-year Associates Degree from a two or four-year college or university.
• Or equivalent combination of education and experience

Salary/Compensations

• $62,500 Annually

About the Company

• Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Equal Opportunity

• Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.