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About the Role

Fanatics is seeking an Executive Assistant to support the President, VIP. This role is in-person and requires exceptional judgment, poise, and the ability to represent the executive with professionalism and discretion in a fast-paced, high-intensity environment focused on building the best VIP and loyalty program in the world.

Responsibilities

• Own and manage a complex, high-volume calendar with competing priorities, last-minute changes, and significant domestic and international travel.
• Coordinate all executive travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
• Manage and triage the executive inbox, exercising sound judgment to prioritize communications, surface critical issues, and draft responses as appropriate.
• Ensure the executive is prepared for all internal and external meetings by developing briefing materials, gathering context, and tracking follow-through.
• Partner closely with other members of the President's core team to coordinate priorities, communications, and executive logistics.
• Coordinate across internal stakeholders and external partners to drive follow-through on executive priorities.
• Manage gifting, personalized outreach, and relationship logistics for high-profile partners and VIPs.
• Handle highly confidential information with exceptional judgment, discretion, and professionalism.
• Anticipate executive needs, identify potential issues before they arise, and proactively solve problems.
• Provide occasional support on personal matters as needed.
• Occasional travel as business needs require, including support at key company events.

Requirements

• 6+ years of experience as an Executive Assistant to a founder or C-level executive within a fast-paced organization.
• Experience in sports, media, entertainment, or a similarly high-velocity industry preferred.
• Based in New York City, with the ability to work in person 5 days per week.
• High responsiveness and flexibility, including availability outside of traditional business hours when the executive is traveling or operating across time zones.
• Enthusiasm for high-importance, high-urgency environments and real-time problem solving.
• Strong emotional intelligence and the ability to adapt to varying communication and management styles.
• Exceptional organizational skills, with a demonstrated ability to manage complexity without dropping details.
• Proactive, anticipatory work style; solves problems before being asked.
• Ability to operate with high discretion in all settings.
• Ability to leverage AI tools to improve operating efficiency.
• Strong communicator, both written and verbal, with sound judgment on when to escalate.
• Demonstrated ability to manage a high-volume executive inbox and prioritize communications with sound judgment.
• Proficient in Google Workspace, Microsoft Office, Slack, and other productivity tools.

Skills

• Google Workspace
• Microsoft Office
• Slack
• AI tools

Location

• New York City

Work Type

• In-person
• Full-time

Experience Level

• 6+ years

Salary/Compensations

• $140,000—$155,000 USD

Benefits

• Full-time employment

About the Company

• Fanatics is building a leading global digital sports platform, igniting the passions of global sports fans and maximizing the presence and reach for its hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming. The company has an established database of over 100 million global sports fans, a global partner network with approximately 900 sports properties, and over 2,000 retail locations. Fanatics Betting and Gaming is the online and retail sports betting subsidiary of Fanatics, launched in 2021, with operations in the U.S., and offices in New York, Denver, Leeds, and Dublin.