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About the Role

This role is for an Office & Operations Coordinator within the UK Office Management team, responsible for the day-to-day running of the office, ensuring a positive and productive environment for the team. The ideal candidate is proactive, takes initiative, and is curious about AI and technology.

Responsibilities

• Contribute to a high functioning and positive working office environment
• Take ownership of front of house, meeting room readiness and office upkeep
• Liaise with vendors and suppliers on maintenance, deliveries and office services
• Keep the office fully stocked with supplies, food, and drinks
• Own IT and AV set-up and troubleshooting
• Manage subscriptions and tools for the firm
• Complete monthly credit card reconciliation
• Coordinate team and client gifting
• Use AI tools to design simple systems and trackers
• Provide holiday cover for Office Management and Executive Support colleagues
• Act as London office fire warden and first aider
• Support the delivery of internal and external events
• Project manage weekly London Lunch and Learn sessions
• Organise quarterly team headshots
• Manage weekly time-tracking data
• Take on ad hoc research, administration, diary management and travel booking
• Give and receive feedback openly with colleagues
• Actively seek input from others and reflect their contributions
• Contribute to an inclusive environment where brilliant work happens

Requirements

• At least a year's experience in a similar assistant, coordinator or admin role
• A proactive, ownership-driven approach, comfortable making decisions without being asked
• Genuine curiosity about AI and technology, with some experience of using it to work smarter
• Confidence managing relationships with external vendors, suppliers and subscription providers
• Fluent written and spoken English
• Right to work in the United Kingdom

Skills

• Google Suite products (G-Docs, G-Sheets, G-Slides)
• Claude
• Hubspot
• Payhawk

Location

• London

Work Type

• Full-time
• Onsite

Experience Level

• At least 1 year of experience

Salary/Compensations

• £29,000 - £33,000

Benefits

• Competitive pay with transparent salary bands
• Twice-yearly bonuses
• Professional development opportunities
• Private healthcare
• Mental health support
• 26 days holiday plus public holidays

About the Company

• An independent, employee-owned firm operating across London, Brussels, San Francisco and New York.
• Advises technology companies, global investors, iconic brands and influential individuals on communications and policy challenges.
• Culture built on five values: brilliance, restlessness, comradeship, inclusivity and integrity.
• Invests in employees through honest feedback, shared learning and genuine care.

Equal Opportunity

• Serious about building a diverse, equitable and inclusive workplace.
• Measurable commitments around representation, inclusion, and supporting underrepresented communities through pro bono work.
• Creating an environment where everyone can thrive is central to how we operate.