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About the Role

The Office Specialist VI: Transcript Evaluator provides accurate, timely evaluations of academic transcripts for incoming and continuing students by analysing diverse post-secondary coursework and prior learning credentials to determine course equivalencies and degree applicability per university standards.

Responsibilities

• Organize, review, and evaluate undergraduate transcripts from domestic and international institutions and enter acceptable credit into the student information system for new and matriculated students.
• Match completed transfer work with approved off-campus course requests, verify grade requirements, and enter acceptable credit for matriculated students.
• Organize, review, evaluate, and post acceptable college-level credit for standardized examinations (CLEP, AP, IB, DANTES/DSST), military service experiences (JST), and non-traditional prior learning assessments.
• Consult with Department Chairs, Advising Specialists, and Academic Deans to build institutional equivalency guides and course articulations; assist in building and maintaining transfer equivalency databases.
• Produce, verify, and distribute Transfer of Credit Approval reports, and process Transfer of Credit Amendment Requests to resolve degree audit discrepancies.
• Research, monitor, and correspond with students regarding missing, incomplete, or partial transcripts; apply and remove academic registration holds accordingly.
• Provide expert technical guidance and clear communication to advisors, deans, faculty, staff, and students regarding university transfer credit policies, procedures, and evaluation results.
• Assist with graduation setup and commencement ceremony logistics as assigned.
• Perform other related administrative duties as required to support the Registrar's Office.
• Other duties as assigned, trained for and qualified to do.

Requirements

• Bachelor's degree and 3 years of direct administrative experience in higher education or related field.
• Bachelor's degree in Education, Communications, Business or a related field.
• 2+ years of direct experience performing transcript evaluation, course articulation, or degree audit reviews at a college or university, within a Registrar's Office, Admissions, Student Records or Academic Advising.
• A criminal history background check is required for finalist(s) under consideration for this position.

Skills

• Transcript evaluation
• Course articulation
• Degree audit reviews
• Student information system
• Transfer credit policies
• Communication

Location

• Austin, Texas

Work Type

• Full-time

Experience Level

• 3 years of direct administrative experience
• 2+ years of direct experience performing transcript evaluation, course articulation, or degree audit reviews

Education Level

• Bachelor's degree

Benefits

• Medical & Rx Coverage (HSA Available)
• Dental
• Vision
• Flexible Spending Accounts
• Short Term Disability (STD) Insurance
• Long Term Disability (LTD) Insurance
• Life & Accidental Death & Dismemberment (AD&D) Insurance
• Employee Assistance Program (EAP)
• Pet Insurance
• Annual Leave & Paid Sick Leave
• Retirement Plan – (TIAA) Employee 5%/Employer Match 7%
• Tuition Benefits
• Paid Holidays
• Services & Discounts

About the Company

• Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas.
• St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities.
• The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students.
• St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds.
• In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence.
• We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment.
• St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

Equal Opportunity

• St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
• The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.