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About the Role

To support the HR Manager and team by providing an effective, efficient, and proactive administration service, supporting all aspects of the employee lifecycle for Four Marketing Group’s client groups.

Responsibilities

• Provide full 360 administration services for relevant client groups throughout the employee lifecycle, including offer letters, contracts of employment, references, variation letters, and leavers’ letters.
• Ensure regular reporting to the relevant client group Advisor regarding outstanding documentation and follow up for timely return, including right to work documentation, signed starters paperwork, and probation reviews.
• Support employee onboarding and offboarding processes.
• Attend employee relations case meetings and take accurate notes.
• Undertake direct meetings with employees for query resolution.
• Support budget management, raising purchase orders (POs), and processing invoices.
• Answer and address queries related to the self-service HR system.
• Proactively use the HR system to run periodic reports to analyze trends and highlight potential issues to the relevant Advisor, including sickness absence levels, annual leave planning, and training requirements.
• Process all starters, leavers, and changes for relevant client groups on the system within department SLAs.
• Act as a system expert, supporting relationship management of queries and developments with the system provider.
• Source applicants through online channels such as LinkedIn, the Four Marketing Group career page, and other professional networks.
• Identify and refine the most suitable talent pool from job advertising.
• Maintain records of recruitment materials, including interview notes and related paperwork, for stakeholder sharing.
• Communicate regularly with relevant HR representatives regarding candidate start dates, verbal offer acceptance, new starter details, and other required information.
• Monitor job advertisements posted on various online platforms/channels.
• Ensure the integrity, accuracy, and up-to-date status of employee data and documentation.
• Support the HR Manager with the monthly payroll process, ensuring effective communication of changes, starters, and leavers.
• Support in collating information for HR projects and strategy.
• Undertake ad-hoc research projects to aid strategic development.
• Collaborate as a key part of the Group HR Team, contributing to team meetings, HR planning, and wider group projects.

Requirements

• Experience in providing HR administration services.
• Experience with HR systems and self-service platforms.
• Experience in recruitment sourcing and candidate management.
• Familiarity with payroll processes.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively within a team environment.

Skills

• HR Administration
• Employee Lifecycle Management
• Onboarding/Offboarding
• Employee Relations Support
• HR System Management
• Recruitment Sourcing
• Talent Pool Identification
• Data Integrity
• Payroll Support
• Project Support
• Budget Management
• Purchase Order Processing
• Invoice Processing
• Microsoft Office Suite

Location

• London, UK

Work Type

• Full-time
• Onsite

Experience Level

• Not specified

Education Level

• Not specified

Benefits

• 21 days annual leave entitlement, plus bank holidays
• Generous staff discount across a variety of brands
• Auto-enrolment into the company pension scheme
• Cycle-to-work scheme
• Seasonal ticket loan
• Charity time-bank scheme
• Ability to purchase additional annual leave

About the Company

• Four Marketing was founded in 1997 and has since grown into one of the UK’s most influential 360° fashion wholesale, design, and retail businesses.
• Operates from a 45,000 sq ft location in London’s King’s Cross quarter.
• Deeply rooted in the UK fashion scene with global reach.