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About the Role

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented Legal Practice Assistant to provide high-level administrative and legal support with minimal supervision. This role serves as a trusted partner to attorneys and clients, advancing the Firm’s strategic goal of strengthening client relationships and ensuring legal work is delivered with excellence, consistency, and efficiency. The LPA also represents the Firm’s reputation and culture through professionalism, discretion, and confidentiality.

Responsibilities

Serve as a proactive partner to attorneys, managing calendars, priorities, deadlines, meetings, travel, and communications.
Coordinate meetings, client materials, mail, deliveries, and related logistics.
Manage attorney email and client communications as directed.
Provide technical guidance and stay current on Firm technology, tools, and resources.
Represent attorneys, practice groups, and the Firm with professionalism and exceptional client service.
Partner with Travel Services and other Shared Services teams to coordinate efficient, policy-compliant travel.
Deliver sophisticated legal and administrative support that drives exceptional client service and high-quality work product.
Anticipate attorney needs, monitor workloads/caseloads, and proactively track deadlines, tasks, and follow-up.
Collaborate with attorneys, paralegals, and business professionals to coordinate client matters and ensure timely, accurate status reporting.
Draft, format, edit, redline, and proofread legal documents and correspondence.
Maintain accurate, organized, and accessible electronic files and records.
Perform practice-specific responsibilities outlined in applicable LPA leveling guidelines.
Support attorneys in achieving client relationship and business development goals.
Maintain accurate CRM data, tracking client relationships, key contacts, touchpoints, and opportunities.
Coordinate client events, conferences, dinners, networking activities, and follow-up initiatives.
Coordinate client gifts and holiday outreach.
Support proposals, pitches, Foundation grant requests, attorney bios, CLE materials, and conference presentations.
Support end-to-end Work to Cash activities, including client intake, time entry, proformas, billing, invoices, receivables, and compliance with client billing guidelines.
Process accounting and financial documents, including check requests, expense reports, professional corporation, and trust-related documents.
Serve as a collaborative, resourceful member of the LPA team through cross-training, knowledge sharing, and strong partnerships across the Firm.
Maintain current attorney reference materials and support the seamless integration of new Partners and Senior Counsel.
Leverage workflow tools, Firm resources, and Shared Services to streamline work, optimize workloads, and deliver solutions efficiently.
Apply critical thinking to anticipate needs, identify best practices, solve problems, and continuously improve processes.
Complete required LPA certifications and professional development within established timelines.
Champion the Firm’s service values—impact, simplicity, and reliability—in every interaction.
Uphold Firm policies, confidentiality, professionalism, security, attendance, and workplace standards.
Provide timely communication regarding workload, schedule changes, and significant issues.
Support designated office needs, including Notary Public services, Reception Desk, and Hospitality.

Requirements

Strong command of legal terminology, procedures, and practice-specific requirements.
Working knowledge of state and federal courts and administrative agencies.
Exceptional communication and writing skills.
Outstanding command of English, grammar, punctuation, and style.
Highly organized and detail-driven.
Ability to prioritize competing demands and manage multiple deadlines.
Ability to independently triage communications.
Proactive, resourceful problem-solver with sound judgment and initiative.
Ability to work independently in a fast-paced, high-pressure environment.
Skilled at building effective relationships and collaborating across attorneys, teams, and operational groups.
Typing speed of 75 WPM with a high degree of accuracy.
Advanced proficiency in Microsoft Office.
Adaptability to client-specific technologies and platforms.
Demonstrated professionalism, reliability, punctuality, and strong work ethic.
Exercises sound discretion and maintains the highest standards of confidentiality.
Five-plus years of administrative and legal experience in a law firm, legal department, or professional services environment.
Three-plus years supporting executives, senior-level Partners, or comparable leaders.
Experience with ECVC and/or RELU.

Skills

Microsoft Office
Client Relationship Management
Legal Document Drafting
Email Management
Calendar Management
Travel Coordination
Client Events Coordination
Time Entry
Billing and Invoicing
CRM Data Management
Workflow Tools
Notary Public Services

Location

San Francisco Bay Area

Work Type

Full-time

Experience Level

5+ years administrative and legal experience
3+ years supporting executives/senior-level Partners

Education Level

Bachelor's degree or equivalent experience preferred

Salary/Compensations

$83,350 to $150,030 annually

Benefits

Annual discretionary bonus
401(k) plan
Medical insurance
Dental insurance
Vision insurance
Accrued paid time off plan starting at 20 days annually
Personal medical leave
Parental leave
Up to 10 paid holidays
Family care benefits

About the Company

At Ashurst Perkins Coie US LLP, our people are our greatest asset.
As a valued member of the Ashurst Perkins Coie Business Professionals team, the LPA also represents the Firm’s reputation and culture through the highest standards of professionalism, discretion, and confidentiality.
Join a collaborative, high-performing Legal Practice Assistant team where your expertise will help shape the employee experience across our global organization.
In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.