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About the Role

The Research Administrator supports the PPIC research group in their mission to inform and improve public policy in California through independent, objective, nonpartisan research. This position is responsible for the administrative functions of the research group, maintaining consistency across PPIC’s largest department, and collaborating with researchers and the research operations team. The role provides critical support for research activities, budget tracking, impact assessment, and development. The administrator also collaborates with key staff across PPIC departments and participates in strategic initiatives.

Responsibilities

Schedule weekly and monthly meetings, research brown bags, and outline and impact meetings for specified research groups.
Manage events, including workshops, research seminar series, research group meetings, and the staff summit.
Schedule and coordinate internal and external meetings of research staff.
Provide support for external events, including meetings, workshops, convenings, and public events.
Assist in research project management, supporting the Research Operations Manager and Associate Director of the Water Policy Center.
Assist in facilitating effective management of grants and other development activities.
Support institutional processes to identify and evaluate strategic impact.
Coordinate program logistics for the PPIC Summer Intern Program.
Maintain internal databases and share information using tools like Salesforce and Workfront.
Act as PPIC’s liaison with the UC Berkeley Intergovernmental Studies Library.
Process invoices, staff expenses, and timesheets.
Provide administrative assistance to research staff.
Perform other duties as needed.

Requirements

Bachelor’s degree or equivalent experience.
At least one year of administrative experience, preferably with research organizations.
Strong attention to detail.
Exceptional interpersonal skills.
Ability to work independently.
Ability to collaborate as a team member.
Ability to prioritize and multitask.
Ability to meet deadlines under pressure.
Flexibility and organization.
Ability to work well with others.
Solid organizational skills.
Excellent written and verbal communications skills.
Adept at building relationships with diverse groups of colleagues.
Able to effectively manage key internal and external relationships.
Able to adapt positively to change.
Orientation towards continuous improvement.
Pursue new opportunities to grow personally and professionally.
Able to take initiative.
Maintain focus and work independently to manage multiple deliverables and timelines.
A problem-solver who is proactive, motivated, and well-organized.
Keen attention to detail.

Skills

Proficiency in Outlook, Excel, Word, and PowerPoint.
Interest in learning new computer software.
Experience with CRM and project management tools is a plus.

Location

California

Work Type

Full-time

Experience Level

At least one year of administrative experience

Education Level

Bachelor’s degree or equivalent experience

Salary/Compensations

$60,000 - $73,000

Benefits

Generous benefit package
Excellent work environment
Medical, dental, and vision insurance for employee and dependents
PPIC contributes 9% of salary towards the retirement plan
14 paid holidays annually
28 days of PTO annually (increases with tenure)

About the Company

PPIC is dedicated to informing and improving public policy in California through independent, objective, nonpartisan research.
PPIC values the wide variety of backgrounds and experiences of its staff.
Key elements in candidate consideration include excellence, diversity of talents, backgrounds, and viewpoints, and a strong fit with the institute’s mission, values, and goals.

Equal Opportunity

PPIC celebrates diversity and is an Equal Opportunity Employer.
Committed to building a team that represents the backgrounds, perspectives, identities, and skills of California.
Invites all individuals to apply, regardless of who they are.
Pursuant to the San Francisco Fair Chance Ordinance, will consider for employment qualified applicants with arrest and conviction records.
AA/EEO/Veterans/Disabled employer.