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About the Role

The Grants Manager is a key member of Asphalt Green’s Development team, managing the organization’s government and institutional funding portfolio. This role involves managing the full lifecycle of government grants, including tracking, compliance, invoicing, reporting, documentation, and internal coordination. The position requires collaboration with Development, Finance, and Program Teams to ensure grant requirements are met, deadlines are achieved, and funding is accurately tracked. The Grants Manager also supports proposal development, strengthens internal systems for institutional giving information, and contributes to Development operations using Salesforce and related tools. This role is ideal for a detail-oriented, organized, deadline-driven, and collaborative individual comfortable working at the intersection of fundraising, finance, compliance, and program implementation.

Responsibilities

• Manage tracking, allocations, invoicing, reporting, and documentation for government grants using systems such as Passport and internal tracking tools.
• Maintain accurate grant records, monitor deadlines, and ensure invoices, reports, and required materials are submitted accurately and on time.
• Coordinate with Development, Finance, and Program Teams to ensure grant deliverables are understood, fulfilled, and documented.
• Keep Development leadership informed of upcoming deadlines, compliance requirements, outstanding needs, and risks.
• Partner with Finance and Program Teams to develop proposal budgets, budget narratives, and budget modifications for government and institutional funding opportunities.
• Support the financial components of grant reports, invoices, reimbursement requests, and funder submissions.
• Monitor expenditures against approved grant budgets and support reconciliation processes in partnership with Finance.
• Help ensure grant budgets, allocations, expenses, and reporting materials are accurate and aligned with funder requirements.
• Support organizational compliance with government contract and grant requirements, including reporting schedules, documentation standards, allowable expenses, and funder-specific processes.
• Track grant restrictions, deliverables, contract terms, reporting obligations, and documentation requirements.
• Maintain organized records that support compliance, audit readiness, and internal accountability.
• Communicate key requirements and deadlines to internal stakeholders so teams understand what is needed and when.
• Coordinate cross-departmental activities related to public funding opportunities, government grants, and related institutional support.
• Support Development leadership and colleagues in responding to public affairs, public support, and government funding requests.
• Gather programmatic, financial, and organizational information needed for public funding opportunities.
• Help track public funding deadlines, requirements, contacts, and next steps in coordination with Development leadership.
• Support Institutional Giving staff with data requests needed for proposals, grant reports, renewals, funder updates, and stewardship materials.
• Gather program outcomes, participation data, financial information, impact stories, and other reporting materials from internal teams.
• Develop and maintain internal resources that make programmatic and financial data easier to access across the Development team.
• Help translate program and financial information into clear reporting materials for funders and internal stakeholders.
• Support proposal development by gathering programmatic, financial, and organizational information needed for government and institutional funding opportunities.
• Contribute to grant narratives, renewal materials, letters, reports, and other funder-facing documents as needed.
• Help prepare budgets, budget narratives, attachments, and supporting documentation in partnership with Finance, Program Teams, and Development colleagues.
• Ensure proposal and reporting materials are complete, accurate, aligned with funder guidelines, and submitted by deadline.
• Serve as a backup for gift entry and related Development operations tasks in Salesforce to support continuity, accurate donor records, and data integrity.
• Contribute to accurate donor, grant, and funder record management within the CRM.
• Maintain organized records of grant activity, funder communications, submissions, awards, reports, and supporting materials.
• Help improve internal systems for tracking grant opportunities, submissions, reports, invoices, and outcomes.
• Work closely with Development, Finance, Program Teams, and Operations to gather accurate programmatic, financial, and grant-related information.
• Communicate clearly with internal stakeholders about deadlines, documentation needs, reporting requirements, and funder expectations.
• Support coordination across teams so grants reflect accurate budgets, deliverables, outcomes, and impact.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 4–6 years of experience in grants management, institutional fundraising, nonprofit finance, government contract administration, or a related field.
• Experience working with government grants, public funding, restricted funding, compliance requirements, or grant reporting.
• Experience collaborating with Finance and Program Teams on budgets, reporting, documentation, reconciliations, or funder submissions.
• Strong project management and organizational skills, with the ability to manage multiple deadlines, requirements, and internal information requests at the same time.
• Strong attention to detail and ability to maintain accurate records, documentation, and tracking systems.
• Ability to gather, organize, and translate financial and programmatic information into clear reports, submissions, and internal materials.
• Strong written and verbal communication skills.
• Ability to communicate professionally with internal stakeholders and external funders.
• Proficiency with Microsoft Office, Google Workspace, CRM databases, grant tracking tools, or similar systems.
• Commitment to Asphalt Green’s mission and to supporting access, wellness, youth development, and community-centered programming.
• Experience with NYC government funding systems, including Passport.
• Experience using Salesforce or another donor database/CRM system.
• Experience working in a nonprofit organization that receives public funding.
• Familiarity with government contract management, grant compliance, audit preparation, or restricted funding.
• Experience supporting grant proposal development, institutional fundraising strategy, or funder reporting.
• Experience preparing or supporting grant budgets, budget narratives, budget modifications, invoices, or reimbursement requests.
• Experience with program data, evaluation results, surveys, participation metrics, or impact reporting.
• Experience working in a community-based, youth development, education, recreation, sports, fitness, public health, or human services organization.
• Grant writing, fundraising, nonprofit management, project management, public administration, or related training or certification.
• Bilingual or multilingual skills.

Skills

• Grants management
• Institutional fundraising
• Nonprofit finance
• Government contract administration
• Grant tracking
• Compliance monitoring
• Invoicing
• Reporting
• Documentation management
• Internal coordination
• Budget development
• Financial coordination
• Salesforce
• Project management
• Organizational skills
• Attention to detail
• Written communication
• Verbal communication
• Microsoft Office
• Google Workspace
• CRM databases
• Grant tracking tools

Location

• Upper East Side - New York, NY 10128

Work Type

• Full Time
• Hybrid

Experience Level

• 4-6 years

Education Level

• Bachelor's degree or equivalent professional experience

Salary/Compensations

• $90,000.00 - $105,000.00

About the Company

• Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all.
• Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity.
• Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence.
• Asphalt Green believes that access to movement, sport, and wellness can change lives.
• Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field.