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About the Role

Direct the end-to-end operational project management, technical execution, and strategic production of institutional advancement events. This role engineers high-impact experiences that advance institutional fundraising, major-donor stewardship, and cultivation goals. It is a specialized, project-intensive position responsible for managing complex event logistics, external vendor contracts, and dedicated advancement database systems.

Responsibilities

Build and manage master operational timelines, critical paths, and project milestones for major institutional events.
Optimize opportunities to strengthen relationships and demonstrate public appreciation for donors and benefactors at major organizational events.
Tailor event programming for specific audiences, including parents, donors, trustees, and alumni.
Define event objectives and track performance metrics to ensure actionable engagement to achieve long-term goals.
Serve as the operational lead for event-related data integration across Raiser’s Edge, Almabase, and Greater Giving.
Oversee RSVP tracking, audience segmentation, financial data entry, and post-event analytical reporting.
Utilize Adobe Creative Cloud, Canva, MailChimp, and digital platforms to design, program, and distribute targeted invitations, registration portals, and promotional assets.
Direct budget tracking, cost forecasting, and financial reconciliations for event operations.
Manage third-party contract negotiations and vendor relationships.
Collaborate with senior members of school administration and other business units to ensure messaging and brand positioning remain consistent.
Stay current with industry trends to continuously improve the guest experience.
Collaborate with the Director of Development and other members of senior administration and Trustees on executing a VIP stewardship plan for leadership donors.
Co-produce strategic briefings and remarks for school leadership and event VIPs.
Guide and support the Parents Association (PA) leadership with their own event productions.
Work with the PA on coordinating, updating, and maintaining PA event records, and any related sponsored event information in Greater Giving.
Assist in overseeing logistics for volunteer and staff coordination.
Attend regular school operations meetings to review needs for upcoming departmental events.
Be a visible and engaged community member actively working to create a welcoming environment.
Perform additional responsibilities as required to support the team’s objectives and needs.

Requirements

Hold a bachelor’s degree.
Minimum of three years of professional event planning experience.
Ability to work non-traditional hours, including designated evenings and weekends, to execute major school events.

Skills

Project management
Technical execution
Strategic production
Event logistics
Vendor contract management
Advancement database systems
Raiser’s Edge
Almabase
Greater Giving
Adobe Creative Cloud
Canva
MailChimp
Google G Suite
Microsoft Office
Excel
Paperless Post
Facebook
Instagram
LinkedIn
Attention to detail
Organizational skills
Managing multiple event timelines
Problem solving
Building trust
Clear and effective communication
Maintaining confidentiality
Adapting to change
Learning new processes

Location

Manhattan

Work Type

Full-time
12-month position

Experience Level

Senior
Minimum of three years of professional event planning experience

Education Level

Bachelor's degree

Salary/Compensations

$90,000-$110,000

Benefits

Competitive salary and benefits package

About the Company

Trevor Day School is a Preschool through 12th-grade coeducational, independent school in Manhattan serving approximately 740 students.
Trevor Day School educates college-bound students to achieve academic and personal excellence in an inquiry-driven, idea-rich community.
Trevor celebrates diversity of thought, experiences, and culture; promotes compassion, collaboration, courage, and creativity; and develops in children a recognition of their own unique potential as lifelong learners and leaders who act as responsible global citizens.

Equal Opportunity

Trevor Day School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We celebrate diversity and are committed to creating an inclusive environment for our community.