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About the Role

As a Lease Administrator, you will oversee the lease administration process, ensuring precision, compliance, and smooth documentation management within a dynamic community setting.

Responsibilities

• Oversee the preparation, review, and execution of lease agreements, ensuring accuracy and legal compliance.
• Maintain organized and up-to-date lease files in adherence with company policies.
• Serve as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications.
• Communicate lease terms, address concerns, and coordinate lease renewal processes, including negotiations.
• Manage lease terminations with a focus on compliance and required documentation.
• Monitor and track rent payments for timely and accurate collection.
• Handle rent adjustments, concessions, and other financial aspects of lease agreements.
• Review vacancy leases for accuracy and completeness.
• Abstract and interpret residential lease documents.
• Process resident move-ins/move-outs, including security deposit refunds and annual apartment registrations.
• Generate lease renewals and track/follow up on lease expirations.
• Maintain precise records in lease management software.
• Generate reports and analytics on lease status, expirations, and financial performance.
• Stay informed about local, state, and federal regulations impacting lease agreements.
• Collaborate with legal counsel on lease-related legal matters.
• Foster communication with property management teams to resolve tenant concerns related to lease terms.
• Be present on-site to communicate effectively with tenants, staff, vendors, and visitors.
• Ascend and descend stairs and be comfortable with varying environmental climates.
• Perform duties outside normal responsibilities as needed.

Requirements

• A minimum of 1 year of experience with residential real estate lease administration.
• Familiarity with NYC Rent Stabilization laws.
• Proficiency in computer navigation and property management software, including Microsoft Office, iLuvLeasing, On-Site, and Yardi.
• Valid NYS real estate license or ability to obtain one within 120 days of employment.
• Must register license with Rose Associates upon hire.
• Must have work authorization.
• Must be able to work weekends (Saturdays and Sundays).

Skills

• Lease Administration
• Tenant Relations
• Lease Negotiation
• Rent Collection
• Record Keeping
• Report Generation
• Regulatory Compliance
• Communication
• Interpersonal Skills

Location

• New York City

Work Type

• On-site
• Full-time

Experience Level

• 1+ year experience

Salary/Compensations

• $28 - $31.25 per hour

About the Company

• Rose Associates is a market leader in multifamily and mixed-use real estate, owning, developing, and operating properties in urban markets from Philadelphia to Boston.
• Our services span development, construction, property and asset management, leasing, marketing, and accounting/financial operations.
• We partner with private owners and institutional investors globally.
• We rely on technology and deep expertise to operate over 30,000 units across 250 properties.
• Rose Associates has been the top-rated manager for resident satisfaction in the United States for the past three years.
• Established in 1925, Rose Associates has a century of real estate expertise and an impeccable reputation.
• We are a woman-owned business led by CEO Amy Rose.
• We are committed to a corporate culture of belonging and inclusion.
• We are expanding across the Northeast and provide opportunities for team members to grow their careers in an environment of respect and support.