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About the Role
As an Executive Assistant at Carta, you will unlock the power of equity ownership for more people in more places by supporting the Chief Financial Officer and SVP of Finance. You will manage complex scheduling, coordinate high-level meetings and travel, and contribute to the efficiency of the G&A team.
Responsibilities
- Proactively and accurately manage heavy calendars for the CFO and assist the broader G&A team with complex scheduling as needed, including coordination of audit committee meetings
- Triage and reply to emails, Google comments, Slack channels; manage CFO’s inbox and ensure timely follow-ups
- Coordinate speaking engagements and conferences for the CFO, ensuring all logistics, travel, and briefing materials are managed smoothly
- Manage international travel, including visa requirements and detailed itineraries
- Provide end of day briefings to the CFO to prepare for the next day’s priorities
- Track key meetings, external events, and conferences to provide the CFO with internal visibility and ensure all details and logistics are seamlessly managed
- Plan and execute team meetings, events and offsites; including the coordination of agendas and materials, budgets, logistics, hospitality and more
- Approve expenses, travel and time off requests for your Executive’s direct reports
- Maintain a pulse on the sentiment of the organization serving as a liaison between your Executive and their team
- Contribute to projects on the Executive Assistant team
Requirements
- 4+ years of Executive Assistant experience supporting a senior leader in the C-suite, preferably in the technology or banking industry
- Experience coordinating board and audit committee meetings
- Heavy calendar management and international travel coordination experience
- Ability to effectively multitask and prioritize on a daily basis
- Excellent written and verbal communication skills
- Ability to commute to our SF office 3 days per week
Skills
- Detail oriented
- Thoughtful
- Strategic
- Proactive
- Ability to block and tackle for your Executive
- Navigate ambiguity
- Find common ground with leadership and peers alike
- Build relationships
- Professional
- Eager to learn about the business
- Collaborate with fellow EAs on impactful projects
Location
- San Francisco, CA
Work Type
- Hybrid
Experience Level
- 4+ years
Salary/Compensations
- $136,000.00 - $160,000.00
Benefits
- Equity for all full-time roles
- Exceptional benefits
About the Company
- Carta is the connected platform and AI-native ecosystem for private capital, built to replace fragmented tools with a single system of record.
- Carta brings together the software, services, and legal infrastructure that founders use to manage equity, fund managers use to run administration and reporting, and legal teams use to close transactions.
- Trusted by 55,000 companies and 1.8M+ equity holders in 160+ countries, and 10,000 funds and SPVs representing $250B+ in assets under management, Carta is transforming how private capital operates.
- Recognized by Fortune, Forbes, Fast Company, Inc. and Great Places to Work.
Equal Opportunity
- We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate.
- If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.
- Carta uses E-Verify in the United States for employment authorization.
- Please note that all official communications from us will come from an @carta.com or @carta-external.com domain. Report any contact from unapproved domains to security@carta.com.