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About the Role

The Administrative Associate - ADMIN provides essential administrative and clerical support to the Executive Assistant and the Administration Division, ensuring the efficient operation of the Authority. This role involves a variety of routine and confidential tasks crucial for daily operations.

Responsibilities

• Provide administrative and clerical support to the Executive Assistant and Administration Division.
• Enter, update, verify, and maintain data in Authority’s databases with a high degree of accuracy.
• Assist in preparing and processing purchase requisitions, purchase orders, invoices, and other procurement documentation.
• Support accounts payable and accounts receivable processes by preparing documentation, tracking transactions, and maintaining financial records.
• Assist with billing activities and routine monthly reconciliations.
• Prepare correspondence, reports, meeting agendas, spreadsheets, presentations, and other administrative documents.
• Maintain organized electronic and hard-copy filing systems in accordance with records retention policies.
• Schedule meetings, coordinate calendars, prepare meeting materials, and arrange meeting logistics.
• Answer telephone calls, greet visitors, respond to routine inquiries, and direct requests to the appropriate staff.
• Receive, sort, distribute, and process incoming and outgoing mail and correspondence.
• Monitor office supply inventory and coordinate purchasing and replenishment as needed.
• Coordinate routine maintenance requests for office equipment and administrative workspaces.
• Assist with document retention, records management, and archival activities.
• Maintain confidentiality of sensitive personnel, financial, and organizational information.
• Assist with special projects, administrative assignments, and Authority events as directed by the Executive Assistant.
• Perform related duties to support the overall operations and objective of the Authority.

Requirements

• Minimum of three (3) years of progressively responsible administrative support experience in a professional office setting.
• Experience performing data entry, records management, procurement support, or financial administrative functions is preferred.
• Experience working in a municipal government, nonprofit, or other public sector organization is desirable.
• An equivalent combination of education, training and experience may be considered.
• Pre-employment Physical Exam and Drug Test Required.
• Minimum Driver’s License: Class D NYS regular operator.
• Requires willingness to work a flexible schedule when needed.

Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Knowledge of general office procedures, administrative practices, and records management principles.
• Basic understanding of purchasing, accounts payable, accounts receivable, and office accounting functions.
• Ability to organize and prioritize multiple assignments while meeting deadlines.
• Ability to follow established procedures and work independently with limited supervision.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills when interacting with employees, vendors, tenants, public officials, and the general public.
• Demonstrated discretion and ability to maintain confidentiality.
• Ability to exercise sound judgment, professionalism, and tact in a public service environment.
• Ability to adapt to changing priorities and support multiple administrative functions.

Location

• NYS

Work Type

• Onsite
• Full-time

Experience Level

• Minimum of three (3) years of progressively responsible administrative support experience

Education Level

• Associate degree in Business Administration, Office Administration, Public Administration, Accounting, or a related field is preferred.
• Notary Public License preferred or the ability to obtain license within one (1) year of employment.

Benefits

• Participation in the NYS Employees’ Retirement System (PENSION)
• NYS Deferred Compensation Plan
• 12-paid holidays
• 3-weeks vacation
• 10-sick days
• 2-personal days
• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability insurance
• Tuition reimbursement
• Professional development

About the Company

• The Development Authority of the North Country is an Equal Opportunity Employer.

Equal Opportunity

• The Development Authority of the North Country is an Equal Opportunity Employer.