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About the Role
Langan is seeking an Administrative Assistant to provide essential administrative support to the Syracuse, NY office, partnering with leadership to drive operational success.
Responsibilities
- Manage satellite office operations and coordinate with building/coworking-space management.
- Administer building and visitor access.
- Manage office supply and PPE inventory and ordering.
- Coordinate new-hire onboarding logistics, including workspace, parking, and access setup.
- Arrange conference room, catering, and hospitality for meetings and interviews.
- Support business development by tracking networking events, conferences, and client-development activities.
- Oversee general office stewardship and maintain a professional workplace environment.
- Schedule and coordinate meetings, events, interviews, annual performance reviews, and appointments.
- Arrange complex and detailed travel plans and itineraries.
- Maintain individual, project, and/or group calendars and assist office management with daily priorities.
- Retrieve and distribute phone messages and assist callers with inquiries.
- Provide administrative support with filing, photocopying, scanning, and faxing.
- Compose timely responses to written inquiries and distribute mailings.
- Compose and edit plans, specifications, reports, memorandums, and correspondence.
- Prepare printed reports and other duplicated materials.
- Maintain corporate contact lists, Outlook contacts, files, databases, records, and other documents.
- Create, edit, and/or format PowerPoint presentations, technical reports, and proposals.
- Assist with timely submission of employee timesheets and expense reports.
- Act as back-up for office services, IT, Marketing, and HR for coverage when needed.
- Perform other duties as requested.
Requirements
- High School degree required.
- Ability to maintain confidentiality.
- Strong sense of initiative and flexibility.
- Excellent communication and interpersonal skills.
- Strong attention to detail with excellent analytical, multitasking, organizational, and judgment capabilities.
- Ability to work effectively independently and in a team environment.
Skills
- Administrative support
- Office operations
- Inventory management
- Onboarding logistics
- Meeting coordination
- Travel arrangements
- Calendar management
- Filing
- Photocopying
- Scanning
- Faxing
- Document composition
- Report preparation
- Database maintenance
- Presentation formatting
- Timesheet submission
- Expense report submission
Location
- Syracuse, NY
Work Type
- Full-time
Experience Level
- 2+ years of Administrative Assistant experience
- Preferably within the Professional Services sector
Education Level
- High School degree
- Bachelor’s degree a plus
Salary/Compensations
- $26—$40 USD per hour
Benefits
- Company-paid medical, dental, and vision coverage
- Life insurance
- Short- and long-term disability insurance
- Paid pregnancy disability leave
- 401(k)/Roth with company match
- Paid time off (including parental and military leave)
- Employee referral bonuses
- Professional license bonuses
- Educational reimbursement
- Employee resource groups
- Flexible work schedules
- Extensive training
- Wellness programs
- Buddy and mentoring programs
- Up to 20 days of paid vacation time
- 10 days of paid sick time
- 10 paid holidays
About the Company
- Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world.
- Employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth.
- Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.
- Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry.
- Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.
Equal Opportunity
- Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans.
- We believe that an inclusive workplace is essential for the well-being and success of our employees.