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About the Role

Manage projects from conception through delivery, ensuring timely and high-quality completion. Coordinate various project types, including productions, campaigns, and workshops, while managing resources, budgets, and client expectations.

Responsibilities

• Manage projects end-to-end, from ideation through briefing, scheduling, budgeting, and delivery.
• Create work packages, assign tasks, track deadlines, and escalate issues proactively.
• Oversee video formats and campaign productions through all stages: preparation, shooting, post-production, approvals, and publication.
• Set up workshops and client formats, including content and organizational preparation, proposal contribution, smooth execution, and post-event documentation.
• Serve as a reliable point of contact for clients, managing agreements, timelines, and scope, and translating between client needs and internal capabilities.
• Coordinate resources and service providers by actively inquiring about capacities, obtaining quotes, briefing freelancers, and monitoring budgets and utilization.
• Ensure process efficiency and transparency by maintaining project management tool setups, tracking status, dependencies, and deadlines.
• Leverage AI to streamline workflows for tasks such as research, transcription, content preparation, and reporting in collaboration with the tech team.
• Analyze project outcomes to identify successes and areas for improvement, developing reusable processes.

Requirements

• Minimum of 3 years of experience independently managing projects from planning to delivery.
• Experience working with clients, managing agreements, communicating delays, and scope creep.
• Understanding of video production processes, including realistic planning for shooting, editing, and post-production.
• Familiarity with social media platforms like Instagram, TikTok, YouTube, and Facebook, and their content formats.
• Proficiency with project management tools such as ClickUp, Asana, or Notion.
• Experience with spreadsheets for budget and planning.
• Ability to manage multiple projects simultaneously under pressure with shifting priorities.
• Independent and clear communication skills, with a proactive approach to seeking information.
• Proficient use of AI in daily work for research, content preparation, transcription, or reporting.
• Native-level German language proficiency (written and spoken).
• Good English language skills.

Skills

• Project Management
• Client Communication
• Production Coordination
• Budget Management
• Resource Allocation
• Process Improvement
• AI Tools
• Social Media Understanding
• ClickUp
• Asana
• Notion

Location

• Office (2-3 days/week)
• Remote (2 days/week)

Work Type

• Hybrid
• Flexible Working Hours

Experience Level

• 3+ years

Benefits

• Real creative responsibility and scope for development.
• Hybrid work model (2-3 days in office, 2 days remote).
• Flexible working hours.
• 30 days of vacation.
• Personal development budget and growth opportunities.
• Appreciative team environment with short decision-making paths.
• Start-up spirit with a clear purpose.

About the Company

• Media Force is a communication consultancy focused on digital democracy defense.
• We support pro-democratic initiatives in digital campaigning, community building, counter-speech, and more.